Finance Manager

Job Overview:
Welcome to Decision Foundry!

Decision Foundry is an AI-native data intelligence firm. For over 20 years, we have served the world's leading enterprises from the data foundations, to unified analytics, and the AI-powered decisions that move businesses into what's next. We started as analytics experts. We became data engineers. Now we build the AI-powered systems that run data operations for some of the most advanced companies on the planet.

About Role:

We are looking for a Finance Manager to own the day-to-day finance engine across our three entities — India, the United States and Canada. This is a hands-on ownership role, not a supervisory one. You will run accounts receivable and accounts payable end to end, close the books each month, keep all three entities compliant, forecast and protect cash, and produce the MIS that leadership actually makes decisions on.

Equally important: you will build the processes rather than inherit them. We are looking for someone who sees a manual, error-prone workflow and redesigns it — including using AI and automation to compress the effort involved — instead of adding another checklist to it.

You will work with a small team, senior stakeholders across geographies, and external partners including auditors, tax consultants, CPAs and payroll vendors. You will need to be comfortable operating with limited hand-holding, and with overlap into North American working hours during close and reporting cycles.

What You'll Do

1. Accounts Receivable & Accounts Payable

•      Own the complete order-to-cash cycle: invoicing accuracy, customer billing schedules, milestone and recurring billing, credit terms, and dispute resolution.

•      Drive collections and DSO reduction through a structured escalation ladder; maintain ageing discipline and provisioning for doubtful debts.

•      Own procure-to-pay: purchase order discipline, three-way matching, vendor onboarding and KYC, invoice approvals, payment runs, and DPO management.

•      Maintain vendor and customer master data integrity, with specific controls over changes to bank details and payment instructions.

•      Enforce maker–checker controls, delegation of authority limits, and segregation of duties across all disbursements.

2. Month-End Close, Consolidation & MIS

•      Own a published close calendar and deliver the monthly close to deadline across all three entities.

•      Prepare and review accruals, prepaids, provisions, depreciation and all balance sheet schedules; maintain clean, reconciled ledgers.

•      Perform intercompany reconciliation, recharges and elimination; handle multi-currency accounting and FX revaluation across INR, USD and CAD.

•      Produce consolidated and entity-wise financial statements with variance commentary that explains why numbers moved, not merely that they moved.

•      Design and maintain the monthly MIS pack: entity-wise and BU-wise P&L, cash position, AR/AP ageing, key ratios and operational finance metrics.

3. Statutory Compliance & Audit — All Three Entities

•      India: GST returns and GSTR-2B reconciliation, TDS/TCS deduction, payment and returns, advance tax, ROC/MCA filings, Companies Act compliance, FEMA/RBI requirements including FIRC and export documentation, transfer pricing documentation and Form 3CEB, and PF/PT/ESI coordination.

•      United States: sales and use tax nexus tracking, state registrations and filings, W-9/W-8 collection, 1099 filings, and coordination with external CPAs on federal and state returns.

•      Canada: GST/HST and QST filings where applicable, T4A/T5018 reporting, and provincial obligations.

•      Manage statutory, tax and internal audits end to end: prepare schedules, respond to queries, close observations, and reduce repeat findings year on year.

•      Maintain a live compliance calendar with named owners and evidence trails; ensure zero missed filings and zero penalties.

•      Track and respond to notices, assessments and departmental queries across all geographies.

4. Treasury, Cash Flow & FX

•      Own a rolling 13-week cash flow forecast at entity and consolidated level, with variance analysis against actuals.

•      Manage banking operations across three geographies: mandates, signatories, account structures and banking relationships.

•      Monitor FX exposure across INR, USD and CAD and recommend hedging or timing strategies to protect margins.

•      Manage working capital actively — the levers being DSO, DPO and the inventory of unbilled revenue.

5. FP&A, Budgeting & Business Partnering

•      Build and maintain the annual budget and periodic reforecasts at entity and business-unit level.

•      Deliver monthly budget-versus-actual analysis with clear drivers and corrective recommendations.

•      Own the cost allocation methodology across entities and business units, including shared-service and headcount cost attribution.

•      Partner with business leaders on vendor spend, headcount cost, project profitability and unit economics.

6. Payroll Oversight

•      Oversee payroll processing across India, the US and Canada in coordination with internal HR and external payroll vendors.

•      Reconcile payroll to the general ledger, validate statutory deductions and remittances, and manage payroll-related accruals.

•      Administer reimbursement and travel & expense policy, including compliance checks and audit of claims.

7. Process Design, Controls & Automation

•      Document and standardise SOPs for every recurring finance process; make the function auditable and transferable rather than person-dependent.

•      Build the internal control framework: approval matrices, reconciliation cadence, review evidence, and fraud prevention controls over payments.

•      Identify and implement automation and AI-assisted workflows to reduce manual effort and cycle time — for example invoice data extraction and auto-coding in AP, automated bank reconciliation, anomaly detection across ledgers and reconciliations, AI-drafted collections follow-ups and variance commentary, contract abstraction for billing and revenue terms, and automated MIS and dashboard refreshes.

•      Improve system hygiene and data flow across QuickBooks, Zoho Books, banking portals and spreadsheets; recommend consolidation or upgrade paths as the business scales.

8. Team Leadership

•      Manage, coach and develop 1–2 finance team members; set clear goals and review quality of work rather than only volume.

•      Build backup coverage and cross-training so that no critical process has a single point of failure.

What Success Looks Like:

By 3 months: you have mapped every AR, AP and compliance process across the three entities, identified the gaps and risks, and published a prioritised remediation plan.

By 6 months: close happens on a predictable calendar, the compliance calendar is live with zero missed filings, the 13-week cash forecast is running, and at least two manual processes have been automated or AI-assisted.

By 12 months: MIS is trusted and used in decision-making, audits close with materially fewer observations, DSO has measurably improved, and the function runs on documented SOPs rather than individual memory.

What We're Looking For:

Must-have

• 10–12 years of progressive experience in accounting, controllership or finance operations, including at least 3 years in a multi-entity, multi-currency environment.
• Demonstrated hands-on ownership of both AR and AP cycles, and of month-end close and consolidation.
• Working knowledge of Indian statutory compliance covering GST, TDS, ROC and FEMA basics, with proven exposure to US and/or Canadian compliance obligations — or clear evidence of having learned a new jurisdiction quickly and independently.
• Strong command of QuickBooks and/or Zoho Books, and advanced Excel or Google Sheets modelling ability.
• Evidence of having built a process, control or system — not only operated one designed by someone else.
• Practical use of AI tools in a finance context, with genuine curiosity about applying them further. We want examples, not enthusiasm.
• Excellent written and verbal communication; the ability to hold a conversation with a business leader, an auditor and a vendor with equal credibility.
• Stakeholder expectation management: you say what you can deliver and by when, you flag slippage early, and you close loops without being chased.
• Comfort with ambiguity, and willingness to overlap with North American hours during close and other critical cycles.
  
  Nice to have
• CPA or MBA (Finance). A formal qualification is welcome but not mandatory — we are hiring for demonstrated ownership and judgement over credentials.
• Experience in a services, consulting, SaaS or IT business with cross-border revenue.
• Exposure to revenue recognition
• Experience migrating or upgrading accounting systems, or implementing AP automation or BI and dashboarding tools.
• Prior experience managing a small team.

Why This Role?

You will own the entire finance operating layer of a three-country business, with direct access to leadership and real authority to redesign how things work. If you want a role where your improvements are visible within a quarter and you are measured on outcomes rather than hours, this will suit you. If you are looking for a narrow, well-defined slot within a large finance hierarchy, it will not.


Equal Opportunity Clause: Decision Foundry is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.