Property Manager

Position Overview:

Squarepoint is looking for a Property Manager to assist with office acquisitions and buildouts worldwide. In this role, you will report directly to our Head of Property and Corporate Services based out of London.

• Proactively engage with senior management to understand their needs and requirements for new office space, establish a regular communication cadence to ensure they are informed of project progress, and efficiently collect approvals as needed
• Collaborate with real estate partners such as CBRE/Turner &Townsend to identify office options, conduct viewings and negotiate contracts in London and globally
• Manage the project life cycle for assigned fit out projects from initiation, planning, design, implementation and project close out and handover
• Manage multiple small to large-sized projects and properties between 500 and 60,000 sq ft
• In collaboration with real estate services, review the scope of work and resources for each project, prepare cash flow and budget projection, work plan schedule & milestones, quality control, and risk identification
• Source, vet and negotiate terms with our contractors and other vendors as required for each project
• Track progress of projects and ensure they are being delivered within budget, on schedule and at the expected level of service delivery
• Attend relevant meetings with the design teams
• Timely reporting back to the internal stakeholders on the progress of the projects flagging any key risks early and where Squarepoint decisions are required
• Assists with project administration deliverables (i.e. invoicing, budget tracking, filing, schedule updates, Jira tickets, move management, closeout items)
• Work with the project teams to review the scope of works and ensure Squarepoint’s global standards are met
• Communicate our design guidelines to contractors and architects and ensure project documentation is aligned with company requirements
• Work closely with all other relevant departments to ensure all requirements are met; this includes our Legal department, Site Infrastructure, IT Support, HR, Finance, Office Management
• Manage and track properties’ rental costs, lease expiries and renewals
• Ensure all new and existing properties are insured to the right level of coverage
• Ensure on-going maintenance and servicing contracts are set up post completion
• Ensure project documents are complete, current and appropriately stored

Required Qualifications:

• 2 + years of proven experience in the property management industry, specifically within a comparable role
• Hold a chartered MRICS qualification (or equivalent accreditation) demonstrating your expertise in the property management profession
• Demonstrate adaptability and agility in managing diverse project scopes, evolving expectations, and shifting timelines. Embrace the dynamic nature of international projects, effectively navigating unique regulations and working practices across various global locations
• Demonstrate accountability and responsibility for the management and delivery of projects in line with business processes and procedures
• Business standard of written and verbal literacy and numeracy
• Ability to read and understand moderately complex documents affecting real estate projects, including agreements/contracts, leases, surveys and drawings
• Strong communicator, both verbally and in writing, and comfortable presenting to senior stakeholders
• Strong organizational, planning and analytical skills with a keen eye for detail
• Good knowledge of basic financial terms and principles
• Excellent computer skills in such areas as Microsoft Office Suite
• Experience using Microsoft Projects or another platform to develop plans/programs
• Self-starter, professional and able to build strong working relationships
• Organised, able to prioritise and deliver under pressure
• Able to travel whenever required for site visits and project handovers