The Position

Arevon is recruiting for the position of Communications and Events Analyst, an outstanding opportunity for individuals seeking an exciting, high-growth work environment in one of the most important industries of the 21st century. The Communications and Events Analyst will report to the Communications and Event Manager.

Responsibilities

• Assist in the planning and execution of external events (industry conferences, tradeshows, customer events, etc.), community events (groundbreakings, ribbon-cuttings, etc.), and internal events (Annual Meeting, Holiday Party, etc.).
  • Help develop event concepts and themes in collaboration with Arevon colleagues, with a goal of creating opportunities to elevate Arevon’s brand presence, strengthening relationships with project stakeholders, and enhancing and exhibiting Arevon’s culture as well as educating employees.
  • Research and recommend vendors, venues, catering, entertainment, and other event services; coordinate logistics for housing, meeting rooms, and booth space.
  • Maintain accurate records and documentation for each event, including contracts and budgets.
  • Communicate effectively with clients, vendors, and team members to ensure event details are executed smoothly.
  • Ensure event décor and creative elements align with Arevon’s brand and messaging.
  • Perform general administrative tasks related to event preparation, including maintaining event timelines, initiating events-oriented vendor qualification requests, and completing payment process requests.
  • Support on-site activities at select events.
  • Participate in post-event reviews, assisting with documenting successes and suggesting improvements for future events.
  • Capture photos and video of events to use for social media posts and other marketing purposes.
  • Provide exceptional customer service to internal and external stakeholders. Relationship management is a key function of this job.
• Facilitate effective communication within the organization by developing internal newsletters, emails, and other resources.
• Support Arevon’s conference program (liaising with PR firm and employees, tracking sponsorships and speaking engagements, filling tables).
• Quarterly updates to the membership database.
• Additional duties as required and general support of broader Communications initiatives.

Qualifications and Characteristics

• Bachelor’s degree (BA/BS) or equivalent education, training and experience in event management, marketing, communications, business or a related field (preferred).
• 1-2 years of experience in event coordination or a related role is a plus.
• Familiarity with event planning best practices is desirable.
• Basic understand of meeting and trade show industry terminology, knowledge of renewable energy sector is a plus.
• Strong organizational skills and ability to manage multiple tasks and deadlines, simultaneously.
• Good verbal and written communication skills in English are required, including writing, proofreading, grammar, syntax, and use of AP Style.
• Proficiency with the Microsoft Office Suite, particularly Outlook, Word, Excel, PowerPoint, SharePoint, and Teams.
• An interest in graphic design is a bonus.
• Self-motivated and detail-oriented with a desire for continuous improvement.
• Ability to coordinate with team members in different locations.
• Ability to travel (domestically) up to 20% of the time.
• Flexibility to occasionally work non-traditional hours such as early mornings, evenings, and weekends, as needed for events.