Full-Time
Mailroom Coordinator 1
Updated on 8/1/2026
Deadline 7/22/27
Canon Business Process Services
No salary listed
Woodbury, MN, USA
In Person
Category
 Clerical & Data Entry (1) |
|---|
Required Skills
Inventory Management
Customer Service
Requirements
- A high school diploma or equivalent is required.
- Some computer skills are preferred.
- Ability to perform, or readily learn how to perform, routine functions of fax, scanner, metering, stamping, tracking, photocopying, and color-copying equipment and systems is required.
- Ability to work overtime and meet deadlines is required.
- Physical activity including bending, reaching, lifting, and prolonged periods of sitting or standing is required.
- Ability to lift and/or move up to 50 pounds is required.
Responsibilities
- Receive, sort, and deliver incoming mail and packages according to assigned floors and within established time frames.
- Wrap, seal, weigh, affix postage, and dispatch outgoing mail and packages in accordance with postal regulations.
- Prepare special outgoing inter-office pouches sent to client affiliates as scheduled, if applicable.
- Package and process outgoing overnight items, including Federal Express and UPS shipments, to meet client and vendor deadlines, and deliver incoming overnight packages within established time frames.
- Log outgoing and incoming items as required and review them for accuracy and completeness.
- Organize and distribute supplies to client employees according to job requests, verify and log orders upon delivery, and monitor inventory of copy supplies, paper, and toner.
- Handle items for distribution to some or all client employees, affiliates, dealers, and other recipients.
- Estimate runtime for small to medium photocopy jobs, check copies for quality and accuracy, produce bound copies when requested, and deliver and pick up copy jobs.
- Perform minor photocopier maintenance, including resolving paper jams, placing service calls, and conducting routine cleanings.
- Operate facsimile machines, send and receive facsimiles, maintain complete and accurate logs, input facsimile data for client chargeback where appropriate, generate activity and confirmation reports, and confirm receipt when necessary.
- Prepare monthly production and volume reports to measure productivity and prepare billing charges.
- Set up and maintain client kitchen areas and conference rooms, order food, and make coffee when directed by the Site Manager.
- Provide reception support by answering telephones, taking messages, and greeting visitors when directed by the Site Manager.
- Move boxes, supplies, or furniture and replace light bulbs when directed by the Site Manager.
- Perform document scanning when requested.
- Prepare outgoing items for shipping.
- Learn new features and functionalities of copying machines, fax, scanning, and shipping equipment as introduced at the site.
Desired Qualifications
- Some computer skills.