Manager – Internal Medicine Residency Program @ University of Chicago

Department

BSD MED - Administration - House Staff

About the Department

The University of Chicago Internal Medicine Residency Program is dedicated to preparing diverse trainees to treat medically and socially complex patients with dignity, and compassion, through a broad range of educational, clinical, and research opportunities throughout their internal medicine residency. Our mission aligns with University of Chicago and the Biological Sciences Division missions.

Job Summary

The Manager, Internal Medicine Residency Program guides day-to-day operations of internal medicine and medicine-pediatric residency programs and helps ensure compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC). This position manages requirements of the training program, duty schedules, evaluation process, resident recruitment, Match process, orientation and employees relations. The individual helps with reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.

Responsibilities

Under the general supervision of the Administrator and Program Director, direct and oversee the administrative activities of the Internal Medicine and Med/Peds Residency Programs.
Plan yearly operating budget in conjunction with Administrator. Manages the operating budget in consultation with the administrator.
Manage recruitment-related expenditures: advertising, booth fees, print materials, and web page.
Establish and communicate guidelines for academic related expenditure requests involving educational materials, educational travel, and conference registration.
Submit expenditures based on availability of funds and/or appropriateness to account budget. Develop and enforce procedures and operating standards to assure accuracy and compliance to department, university, and agency policies. This includes section purchasing, accounts payable, funds transfers, and other financial related activities using the University accounting system and section shadow files.
In consultation with the Program Director and Administrator, develops the annual work plan and anticipates/projects planning for the academic year.
Develop and implement methods and procedures for accomplishment of short and long-term program initiatives and goals. Evaluate the degree to which program objectives are achieved and provide feedback to the director.
Join with residency program and department leadership to develop and implement new systems and administrative policies, educational programs, and recruitment strategies.
Manage and organize day-to-day administrative operations, including the supervision of employees, managing program facilities, and payroll functions.
Work with chief residents to direct the complex schedule development, ensuring consistency with specifications for each residency track and considerations of prerequisites for rotations and on-call coverage, department preferences on timing, constraints on sequence, number of residents on a rotation, etc.
Determine special needs within residency tracks and assures that department, education and regulatory criteria are met.
Design administrative projects with chief medical residents, sharing longitudinal program experience to provide context for new initiatives.
Monitor and maintain current awareness of individual resident curriculum and activities. Ensure appropriate documentation of training experience for compliance with ACGME requirements for program accreditation.
Direct yearly recruitment activities for multiple tracks within the residency program.
Direct the faculty selection committee, in conjunction with the Program Director. Uphold and monitor faculty commitment to recruiting. Organize and supervise their review of applicant folders.
Uses national and professional society data to evaluate recruitment activities with a constant eye toward improvement.
Manages employees by establishing annual performance goals, allocating resources, assessing annual performance, and determining individual merit, incentive and/or promotional increases.
Manages requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

Advanced degree.

Experience:

Healthcare and/or academic medical experience.
Previous experience with fellowship training programs, resident/fellowship recruitment.
Management experience.

Preferred Competencies

Familiarity with general business practices.
Commitment to providing a high level of service and working in a team environment.
High degree of professionalism.
Attention to detail.
Ability to handle confidential information with utmost discretion.
Excellent interpersonal, oral, and written communication skills.
Ability to handle multiple tasks simultaneously and under tight deadlines.
Strong analytical and organizational skills.
Must be able to synthesize and integrate information and to make critical decisions.

Application Documents

Resume/CV (required)
Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Healthcare & Medical Services

Role Impact

People Manager

Scheduled Weekly Hours

37.5

Drug Test Required

Health Screen Required

Motor Vehicle Record Inquiry Required

Pay Rate Type

Salary

FLSA Status

Exempt

Pay Range

$90,000.00 - $120,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook .

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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Manager – Internal Medicine Residency Program

University of Chicago

Compensation Overview