Administrative Assistant

Brice IncorporatedRegular

Pay Range: $22 - $26 per hour

Why choose us?

As a proud subsidiary of Calista Brice, we're part of a family of 20+ companies tackling tough construction, environmental, and technical challenges. Working at a Calista Brice company means joining a team where cultural values and practical innovation come together to create meaningful impact. You'll experience the stability of a large organization while enjoying the tight-knit community and entrepreneurial spirit of a smaller company, with opportunities to grow your career across our diverse family of businesses.

Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region.

What does Brice Incorporated do?

Brice Inc. has been tackling Alaska's most challenging construction projects since 1961. We integrate civil construction, marine transportation, equipment operations, and quarry resources to complete projects in remote locations throughout the state. Our projects range from airport improvements on isolated islands to erosion control initiatives above the Arctic Circle. You'll develop exceptional problem-solving skills while helping us build essential infrastructure that strengthens communities from the Aleutians to the North Slope.

Brice Inc. is a proud subsidiary of Calista Brice, a group of 20+ companies delivering construction, engineering, and environmental solutions across the United States.

What can you expect?

As the Administrative Assistant, you will work onsite in Fairbanks, AK and you will be responsible for providing front desk support by greeting visitors, answering incoming phone calls, managing mail correspondence and general office duties.

How will you do it?

• Assist with general office duties including making copies, scanning documents, faxing, and mailing.
• Provide front desk support to greet visitors, answer and direct incoming phone calls, and take messages.
• Organize and clean break room and conference room.
• Track, order, organize, and restock groceries and office supplies.
• Sort and distribute incoming mail, prepare packages for mailing, and replenish postages.
• Maintain paper and electronic filing.
• Maintain company contact list and phone directory.
• Assist with errands and deliveries.
• Manage incoming and outgoing inter-office paperwork.
• Complete union onboarding and offboarding tasks for submission to Human Resources, with overview and assistance from the Project Administration Manager.
• Assist with Disadvantaged Business Enterprise (DBE) good-faith efforts in support of estimates.
• Assist with data entry tasks.
• Arrange company travel for hotels, airline and or rental car.
• Plan, coordinate, and prioritize multiple projects simultaneously.
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as assigned.

Supervisory Responsibilities:

This position does not have any supervisory responsibilities. 

Knowledge, Skills & Abilities:

• Possess exceptional customer service and interpersonal skills.
• Knowledge of basic administrative skills and ability to perform related tasks.
• Excellent analytical and technical skills.
• Ability to manage time effectively.
• Excellent oral and written communication skills, and ability to multi-task
• Ability to work in a team environment.
• Knowledge of various personal computer business software applications. 
• Ability to learn new applications.
• Ability to learn and understand the Company’s Standard Operating Procedures (SOPs).
• Ability to do basic math: addition, subtraction, division, multiplication, and find percentages.
• Ability to do business ethically with customers, vendors, and co-workers. 
• Ability to be detail oriented; superior organizational, follow-up, and records maintenance skills.
• Ability to exercise resourcefulness in assisting management & co-workers.
• Develop and maintain positive working relationships with co-workers & other departments.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. 
• Ability to write routine reports and correspondence.
• Ability to maintain a professional appearance.
• Ability to operate a motor vehicle safely and efficiently.
• Ability to work in a Native Corporation multi-business environment.

Who is Brice Incorporated looking for?

Minimum Qualifications:

• High School Diploma or equivalent required.
• One year experience as Receptionist, Administrative Assistant, or similar field required.
• Valid state Driver’s License and be qualified to operate a vehicle under the conditions of the Brice Inc’s Driving Policy.
• Ability to pass a drug, driving and background screening.

Preferred Qualifications:

• Technical or vocational training/certification in office administration preferred.
• Previous experience with a construction company preferred.

Working Environment:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment is typically fast paced and customer-service oriented. Brice Inc has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. At times, work is performed outside of the office. Adaptability regarding schedule, and occasional overtime may be necessary.

More reasons you will love working with Brice Incorporated:

• Competitive wages and bonus programs – We believe in developing our employees to progressively advance in their careers.  We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.
• Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
• Tuition reimbursement.
• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
• FSA health care and/or dependent care/HSA with HDHP.
• Dental and Vision Insurance.
• Employee Assistance Program for you and your family.
• Company paid Life Insurance, AD&D, LTD.
• Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
• Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.)
• 0-2 years 15 days
• 3-5 years 23 days
• 6-9 years 27 days
• 10-14 years 30 days
• 15-19 years 33 days
• 20 or more years 37.5 days
• 10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday. Eligible after 1 year of service, must be taken within the calendar year.
• 401(K) match at $0.50 on the dollar up to 6% of your contribution.

*Benefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook. For questions, please email the Human Resources Department at [email protected]  

How do you apply?

Please visit our careers page at www.calistabrice.com and select Brice Incorporated under the company tab.

You have questions, or need assistance with applicant accommodation, how do you reach a recruiter from Brice Incorporated?  Simply reach out to [email protected]  

As an Equal Opportunity/Affirmative Action Employer, we believe in each person’s potential, and we’ll help you reach yours.

Join us and let’s get started!

For the full job description including physical and environmental demands please reach out to [email protected]

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.