Role Summary

Responsible for establishing and expanding programmatic frameworks for budget and data management with a focus on facilities operations’ cost management and efficiency. The insights derived will guide operations and security managers, leadership, and stakeholders in making data-driven decisions, standardize operational spend, identify areas of opportunities/risks to drive strategy. This role will be the primary conduit between the Facilities Operations team, Security, FP&A (Financial Planning and Analysis), Procurement, and Facilities Leadership.

Responsibilities 

• Collaborate with the Facilities Operations Managers, Security, Design and Construction, to establish operating budgets for all proposed sites in North America and Europe (Workplace, Manufacturing, Retail/Sales, Service, and Charging sites); these budgets will be included in the initial project approval budget.
• Manage up to date operational reporting and the department operating expenditure budget for all facilities globally, including but not limited to:
• Data collection, aggregation & analysis
• Develop forecasts. Track actual spend vs. forecasted spend. 
• KPI development & tracking
• Facilities asset management & tracking
• PO submittal, management and invoice tracking
• Reporting and aligning metrics with Finance 
• Collaborating with Procurement: prescriptive analysis to optimize deployment of resources
• With operational efficiency as the driving factor, provide insights in structuring of existing databases to ensure data integrity, early collection, & classification of data that will be required as the company scales. 
• Work with the Facilities Analyst team to create dashboards (descriptive, predictive, & prescriptive analytics) for the purpose of cross-functional team alignment to drive continuous improvement. These dashboards should be created to support the Operations and Security Managers and displayed in a manner they can digest and utilize to make data-driven decisions.
• Advise and consult on cross-functional programs (e.g. Streamline suppliers and vendors across departments), facilitating relationships across teams & external partners to manage dependencies, minimize redundancies and optimize resources.  
• Provide front-line, primary support to the Operations Managers, Security, Finance, and Procurement on various issues & problems relating to data & reporting. Lead training for all facilities employees on opex expectations: budget codes, budget forecasts, budget tracking, po creation, po policies, invoice approval, etc.  
• Conduct ad-hoc analysis and present project-specific and/or department-specific insights.

Qualifications

• Proven ability to build relationships with stakeholders across multiple functions and at all levels, both within and outside of the company.
• 8+ years of facilities, project management, and analytics experience.
• An analytical, creative, innovative, and problem-solving mindset. 
• Expert in Microsoft Excel and a business intelligence/analytics software such as: Microsoft Power BI or Tableau.
• Ability to create dashboards for c-level executives. 
• Proven superior attention to detail.
• Self-starter who is goal oriented highly motivated, and comfortable working in a fast-paced environment.
• Exceptional verbal and written communication, negotiation, analytic, and critical thinking skills.
• Ability to shift focus very quickly and adjust to rapidly changing priorities.
• Experience managing small- and large-scale programs.

Salary Range

• Salary range for Palo Alto, CA based applicants: $163,000 - $188,000 annually (Actual compensation will be determined based on experience, location and other factors permitted by law)

Benefits Summary

• Benefits Summary: Rivian provides robust medical/Rx, dental and vision insurance packages for full-time employees, their spouse or domestic partner, and children up to age 26. Coverage is effective on the first day of employment, and Rivian covers most of the premiums.