Job Description Summary
Provide comprehensive financial, grants, and operational management support for the Division of Hematology Oncology. This role is responsible for overseeing the division’s complex portfolio of grants, contracts, clinical trial finances, and unrestricted/restricted budgets totaling more than $20 million annually. The position ensures accurate and timely financial analysis, reporting, and forecasting to support strategic decision-making by division leadership and faculty. In addition, the role manages budget development and monitoring, coordinates PI effort and grant compliance, and partners closely with institutional offices to ensure adherence to university, sponsor, and regulatory requirements.
This position plays a critical role in supporting the division’s growth by leading APP recruitment and onboarding efforts, tracking start-up packages, and providing clear, professional communication with diverse stakeholders. By integrating financial stewardship, grant management, and recruitment support, this position contributes directly to the division’s mission of advancing clinical care, research, and education in hematology oncology.
Entity
Medical University of South Carolina (MUSC - Univ)
Worker Type
Employee
Worker Sub-Type
Classified
Cost Center
CC000970 COM DOM Hematology/Oncology CC
Pay Rate Type
Salary
Pay Grade
University-07
Pay Range
57,334.00 - 81,707.00 - 106,080.000
Scheduled Weekly Hours
40
Work Shift
Day (United States of America)
Job Description
Job Duties:
35% - Grants Management:
Utilize OurDay reporting tools to manage all programs, projects and grants to include preparation of budgets, data collection, and routing of documents.
Complete and coordinate financial reports including: quarterly effort/activity reports, quarterly PI reports, and monthly budget-to-actual reports.
Coordinate with the principal investigator's, Office of Clinical Research, Hollings Cancer Center, Program leadership team, sponsors and Office of Research and Sponsored Programs, Grants and Contracts Accounting to assure reports are completed and distributed appropriately.
Collaborate with Hollings Cancer Center Clinical Trial Office on clinical trial financial management. Manages PI effort on approximately 100 clinical trials with HemOnc faculty as PI. Works with HCC CTO to ensure accurate reporting of PI effort. Manages HemOnc’s clinical trial shadow accounts and completes journal entries monthly to transfer PI funds to HemOnc. Ensures HemOnc’s PI effort is accurately accounted for on the shadow accounts and creates CA and PAAs as necessary.
Meet routinely with grant PI’s to review status of contracts, grants and other sponsored agreements.
Monitor and resolve cash deficits on grants.
35% - Financial Analysis and Reporting:
Leads, prepares and manages the Division of Hematology Oncology $20 million MUSC and MUSCP unrestricted accounts and $2 million restricted annual budget
Utilize OurDay reporting tools to conduct in-depth financial analysis to assess assigned division's financial performance, identify trends, and forecast future financial outcomes.
Utilize OurDay reporting tools to prepare regular financial reports, including budget variance analysis, revenue projections, and expenditure tracking, to support decision-making by division leadership and faculty.
Prepares and manages the Divisions wRVU Tracker with timely adjustments for additions, departures, and changes in buydowns.
Assist in the development of financial models and scenarios to evaluate the financial impact of various initiatives, projects, and strategic plans
Collaborates with the Division Administrator’s to identify opportunities for process improvements and efficiency enhancements in financial operations, systems, and procedures within the divisions
15% - Budget Management:
Timely completes monthly OurDay financial management checklist in partnership with Division Administrator.
Work closely with the Division Administrator to develop, monitor, and manage annual operating budgets, ensuring alignment with strategic priorities and resource allocation.
Timely and accurately track all Start Up Packages in the Division.
Oversees the personnel effort and funding for faculty, staff, research grant staff, post docs, and temporary employees in the Division, ensuring OurDay payroll costing allocations are updated timely.
Oversees the personnel effort and funding for faculty, staff, research grant staff, post docs, and temporary employees in the Division, ensuring OurDay payroll costing allocations are updated timely.
10% APP Recruitment and Onboarding Manager
Leads and coordinates recruitment efforts for divisional NP/PA positions and manages all aspects of the onboarding process ensuring a seamless transition into the division.
Partners with the APP Manager to manage the APP Fellowship Program recruitment, onboarding and offboarding.
5% Communication
Clearly and professionally communications program matters with diverse stakeholders and communicate financial information clearly and concisely. Verbal communication skills are professional. Adapt communication style to suit different audiences, from technical finance teams to non-financial staff.
Provide timely responses to inquiries via email, meetings, and other business communication channels.
Maintain confidentiality while conveying sensitive financial information.
Presents high level overview and detailed financial data, including variance explanations of all programs at monthly meeting with Leadership.
Prepares for and participates in faculty meetings
Creates powerpoints for faculty and APP meetings on a monthly basis. Gathers appropriate information from division leaders to create slides.
Preferred Experience, Knowledge, and Skills:
Proficiency in Microsoft Excel; experience with enterprise financial systems (e.g., WorkDay and Axiom) is a plus.
Strong analytical skills with the ability to interpret complex financial data, identify trends, and develop actionable insights.
Demonstrated ability to prioritize tasks, meet deadlines, and work independently in a fast-paced environment.
Additional Job Description
Minimum Requirements: A bachelor's degree with accounting courses and five years professional experience in a related area such as accounting, auditing, banking or finance.
Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous)
Additional New Requirements: Computer literacy.
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees
Medical, Clinical & Veterinary (1)