Talent Coordinator

Job Summary:

WHO ARE YOU?

Do you enjoy dance music? Do you excel at project coordination and administration? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the administrative space. Is this you? Read on…

WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE

Insomniac Events is seeking a highly motivated and proactive Coordinator to join the Talent Department. The Talent Coordinator will coordinate and facilitate various Talent department functions, tasks, processes and projects. This position reports to the Head of Talent. This is not a remote position and requires to be in office and on site at various event and office locations.

RESPONSIBILITIES

• Monitor and administer all performance contracts

• Ensure that timelines and milestones are followed and met

• Facilitate effective communicate between the various talent agencies, talent department and insomniac counsel 

• Support team in maintaining internal database system of offers, talent grids, confirmations and other documents to develop extensive knowledge of and involvement of various processes

• Monitor, maintain and timely update all internal talent buying documents and grids

• Coordinate build and timely distribution of all yearly plans

• Coordinate monitoring of all yearly plan progress and facilitate data input

• Coordinate collating artist performance data

• Coordinate with various event ticket counts

• Coordinate information distribution to all agencies

• Coordinate data organization and management within Notion, Dropbox and other database platforms

• Oversee a variety of administrative tasks including high volume calendar management; resolving expense reports and handling communication correspondence

• Arranging complex and detailed travel plans, itineraries, and agendas

• Liaise with all international partners to help administer and control talent payments

• Execute other day to day tasks and special projects as asigned

• Train and provide support in onboarding team members, clients, vendors and partners when needed

• All other projects and initiatives as identified

QUALIFICATIONS

• 1+ years of experience with  project coordination and/or administration

• Experience as an assistant; entertainment industry preferred

• Must be proficient in Microsoft Office Suite, Excel, PowerPoint, Word and Outlook

• Strong communication skills both verbal and written and must be able to actively and attentively listen

• Experience booking high volume travel in the US and Internationally

• Able to adapt quickly to national and international time zones/cultures

• Passion and knowledge of Electronic Dance Music is a must

• Must be motivated with an “Everything is possible” attitude

• Must be an active problem solver, instilled with a sense of urgency for projects large and small

• Must have clean criminal and driving record, current license, passport, and car insurance

WORK ENVIRONMENT

• Prolonged periods of sitting at a desk and working on a computer

• Prolonged periods of standing in the warehouse at a mobile desk while tracking trucks

• Must be able to lift up to 20 pounds at times

• Must be willing to travel to work during holidays, evening and weekend hours, as required, to meet deadlines

• Must be able to tolerate loud noise levels and drastic temperature climates while working on site at various event locations

• Must be able to work in open concept office space

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process.  Insomniac will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac  recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.