Administrative Assistant

Job Summary

The Subcontracts Administrator provides support to the labor service department team, offering clerical and operational responsibilities. This position will work with our commercial division to ensure that project documents are managed and completed in a timely manner.

Job Duties & Responsibilities

• Supports the general business operations through the completion of administrative activities and task. 
• Perform general administrative duties including but not limited to digital filing, completing templates, invoicing and updating software daily
• Coordinate with team on work authorization agreements.
• Route documents via Docusign.
• Assist fellow team members as needed.
• Other duties as assigned by manager.

Job Qualifications

Education:

• Associate’s Degree in Business, or related field of study or high school diploma/GED with equivalent work experience.

Experience:

• 2 years of experience or related administrative experience.
• Demonstrated experience with excel spreadsheet management and PDF software. 
• Proven customer service skills.

Skills:

• Knowledge of the construction industry preferred.
• Excellent verbal and written communication skills.
• Ability to collaborate with all levels of management.
• Strong relationship building skills.
• Strong numerical and reasoning skills. 
• Ability to multi-task.
• Proficiency with Microsoft Office products; specifically, Outlook, Word, and Excel.

Working Conditions

• Able to work a varied schedule to complete projects and meet deadlines in response to changing demands. 

• Able to work overtime (scheduled and/or unscheduled, nights and/or weekends) as needed or required to meet established deadlines. 

• Able to work in fast paced environment with high daily pressure to meet deadlines. 

• Able to perform work indoors in an office environment, regardless of whether cubicle, open office or private office. 

Physical Requirements

• Able to demonstrate the manual dexterity to operate a personal computer effectively. 

• Able to communicate orally in a clear manner. 

• Able to hear oral communication either in person or on equipment such as telephone or mobile phone. 

• Able to operate a personal computer, either desktop or laptop, for extended periods of time creating, composing and reviewing documents and spreadsheets. 

• Able to operate office equipment, including telephone, mobile phone, photocopier, fax machine, scanner and calculator.

Direct reports

This position has no supervisory responsibilities for direct reports. 

*We are an Equal Opportunity Employer*