Job Description

APPLICANTS MUST BE PERMANENT IN THE ASSOCIATE STAFF ANALYST CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE

The Department of Homeless Services (DHS) is comprised of 2,000 employees and with an annual operating budget of over $1 billion is one of the largest organizations of its kind committed to preventing and addressing homelessness in New York City. Collaborating with other public agencies and not-for-profit partners, DHS works to prevent homelessness before it occurs, reduce street homelessness, and assist New Yorkers to transition from shelter into appropriate permanent housing. DHS is responsible for management of over 200 facilities, which mainly are individual and family shelters used as overnight residences for over 38,000 adults and children. DHS’s portfolio covers approximately 4M square feet.

The Division of Shelter Operations oversees the day-to-day operations of the agency’s Single Adult, Adulty Families and Families with Children shelter systems, both directly run and contracted providers. The work done in this Division centers on the re-housing of all shelter populations and the implementation of programming/shelter initiatives. This Division is responsible for making sure that services to the City’s most vulnerable population are delivered 24 hours a day, seven days a week, 365 days a year and throughout the five boroughs.

The Department of Homeless Services (DHS) is recruiting for one (1) Associate Staff Analyst to function as a Program Analyst who will:

- Provide oversight, guidance, and technical assistance to Department of Homeless Services (DHS) directly run and contracted provider shelter sites to monitor and evaluate the total range of services being provided to the City’s homeless with adherence to contractual obligations.

- Ensure the timely provision of services in a manner consistent with Federal, State, and City mandates.

- Conduct routine site visits to monitor shelter conditions to ensure that the provisions of services are in a safe, well-maintained environment for the completion and submission of Shelter Monitoring Instrument (SMI), Family Monitoring Tool, VENDEX, and verifying adherence to corrective action plans.

- Collaboratively work with shelter providers to outline, create, establish, and achieve both short and long-term programmatic goals.

- Conduct routine analyses to monitor and measure program performance in alignment with consistent review and discussion of key performance indicators.

- Conduct audits and case file reviews to ensure appropriate documentation of client engagement is captured in the case notes, and that the development of meaningful, individualized independent living plans (ILP’s) are geared towards the clients’ goals, outlining levels of compliance and non-compliance.

- Coordinate and collaborate with social services staff to design and implement strategies to encourage and motivate shelter clients’ adherence to their independent living plans (ILP’s) to assist with their expeditious transition from shelter to viable permanent housing options.

- Partner with the Office of the Ombudsman to remediate timely responses to client complaints, concerns, and correspondence.

- Liaison with other city, state and not for profit agencies to assist with the submission of appropriate referrals and obtain client updates.

- Review, verify and validate budgets and invoices submitted by contracted providers for timely processing of payment.

- Attend all scheduled staff meetings, training sessions, workgroups, shelter meetings and participate in special projects as assigned and applicable.

- Complete inventory for the opening of new shelters and the closing of shelter locations to ensure adherence to Agency guidelines and procedures.

- Provide technical assistance with completing provider requests for staff access to CARES and other Agency domains.

- Ensure timely responses to all correspondence, emails, phone calls and requests for assistance.


Work Location: 33 Beaver St. NY, NY 10004

Hours/Schedule: Mon-Fri 9am – 5pm

Qualifications

1. A master’s degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee
benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area; or
2. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) and three years of satisfactory full-time professional experience in the areas described in “1" above.