Procurement Specialist

Brice Builders LLCRegular

Why choose us?

As a proud subsidiary of Calista Brice, we're part of a family of 20+ companies tackling tough construction, environmental, and technical challenges. Working at a Calista Brice company means joining a team where cultural values and practical innovation come together to create meaningful impact. You'll experience the stability of a large organization while enjoying the tight-knit community and entrepreneurial spirit of a smaller company, with opportunities to grow your career across our diverse family of businesses.

Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region.

What does Brice Builders LLC do?

Brice Builders specializes in Sustainment, Restoration, and Modernization (SRM) of military and medical facilities. Our talented teams tackle vertical and horizontal construction for telecom facilities, commercial buildings, disaster relief programs, and more. With us, you'll build expertise in revitalizing essential structures and constructing modular buildings that serve communities nationwide. You'll develop specialized expertise that opens doors to advancement while working alongside mentors who are invested in your success.

Brice Builders is a proud subsidiary of Calista Brice, a group of 20+ companies delivering construction, engineering, and environmental solutions across the United States.

What can you expect?

As the Procurement Specialist, you will work onsite in Anchorage, AK and will be responsible for acquiring goods and services using various procurement tools such as subcontracts, purchase orders, and credit cards. Your duties include managing and administering contracts and subcontracts, preparing and reviewing purchase orders and business contracts for a range of purchases—including materials, services, construction, and capital equipment. You may also evaluate contract terms, procurement needs, and supplier capabilities. The role is primarily office-based, with occasional driving of a company vehicle as needed to support departmental activities.

How will you do it?

• Receive and process order Requisition Forms for operations and construction projects in a timely manner.

• Frequently check e-mail and procurement system for requisitions
• Respond quickly to phone calls and voicemails
• Prioritize orders
• Issue purchase orders, subcontracts, rental agreements to complete order requests in full
• Place orders with vendors, ensure accurate pricing and lead times on all goods ordered
• Clearly and precisely communicates the status of requisitions and orders

• Work directly with Superintendents, Project Managers, field personnel and vendors to ensure order accuracy.
• Use the internet and other available resources to research parts, materials, and supplies.
• Negotiate with different vendors regarding price, quality, timeliness, and other factors.
• Expedite and coordinate with vendors to ensure timely delivery and pick up of goods.
• Track orders and follow-up as needed to confirm delivery
• Request vendor statements and research payment statuses of invoices on an ongoing basis
• Assisting in selecting and pre-qualifying subcontracts/vendors
• Assisting with selection of subcontractors in accordance with Company requirements pertaining to Environmental, Health and Safety (EHS) and financials.
• Ensure compliance with terms and conditions, including scope of work, price, schedule, and quality from pre-solicitation to award.
• Perform/Assist with contract and subcontract closeout.
• Prepare, issue and maintain responsibility for the Purchase Orders for materials.
• Maintain close contact with subcontractors and vendors by correspondence, telephone, and other forms of communication.
• Comply with all Company policies, procedures, and programs
• Follow and comply with all safety, work rules, and regulation rules
• Stay up to date on industry trends and new products.
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as assigned.
• Assist in requesting new vendor information and updating W-9’s.
• Assist in completing credit applications from new vendor.
• Assist in completing vendor job information sheet
• Work in a constant state of alertness and in a safe manner.
• Other duties as assigned.

Supervisory Functions:

This position does not have any supervisory responsibilities.  

Knowledge, Skills & Abilities:

• Ability to work on a team with other professionals toward common goals.
• Knowledge of procurement practices, rules, and regulations.
• Knowledge of standard ordering processes.
• Knowledge of construction materials, equipment, and terminology.
• Knowledge of major construction vendors relevant to Alaska.
• Knowledge of principles and practices of federal procurement/contracting regulations.
• Knowledge and ability to follow all state and local driving laws.
• Strong customer service and interpersonal skills.
• Excellent professional written and verbal communication skills.
• Strong computer skills, particularly a firm working knowledge of the internet and Microsoft Outlook, Excel, and Word.
• Strong organizational skills: able to multi-task, organize resources, establish priorities, meet deadlines and follow up on pending items.
• Excellent record keeping skills, including creating and maintaining written documentation and managing paper and electronic files.
• Ability to exercise a high degree of attention to detail and accuracy.
• Ability to accurately process, reconcile and track orders.
• Ability to compare data, determine differences, and make sound decisions based on factual data.
• Ability to use the internet to research parts, materials, and suppliers.
• Ability to perform basic mathematical computations, detect unobvious facts and issues, and exercise resourcefulness in resolving problems.
• Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
• Ability to work in a team environment, take direction and receive feedback from across organization levels.   
• Ability to quickly adapt to changes in the work environment; manage competing demands; change approach or methods to best fit the situation; able to deal with frequent changes.
• Ability to adhere to established company policies and procedures.
• Ability to manage a variety of tasks in a fast-paced environment.
• Ability to work productively under pressure.
• Ability to drive company vehicles, ranging from regular pickups to flatbed trucks up to 1.5 tons, with large loads on a regular basis.
• Ability to safely move materials.
• Ability to drive in inclement weather.
• Strong problem-solving skills.
• Familiarity with the solicitation process of bids/proposals, evaluation of offers, negotiations and awarding of contracts.
• Ability to professionally and effectively communicate with employees, business partners, and clients via written and verbal communication methods.
• Ability to work independently and work cooperatively with others; ability to work with employees, business partners, and customers in a friendly and positive manner.

Who is Brice Builders looking for?

Minimum Qualifications:

• High School Diploma or GED equivalent required.
• Valid state Driver’s License and must be qualified to operate a vehicle under the conditions of Brice Builder’s Driving Policy.
• Ability to pass a drug and background screening.

Preferred Qualifications:

• Some College or Bachelor’s degree in Business Administration, Accounting, Finance or related field or other certifications preferred.
• One to three years of contract/purchasing experience including preparing solicitations, bids/proposal is preferred.
• One to three years’ experience with Deltek Costpoint accounting/purchasing system or other accounting purchasing system preferred.
• Working knowledge of corporate policies and procedures, commercial codes and applicable federal contract acquisition laws and regulations and/or FAR/DFAR regulations preferred.

Working Environment:

Brice Builders office team has a fast-paced multi-tasking customer service-oriented environment requiring a high degree of efficient and effective performance. Adaptability regarding schedule and task changes is necessary to accommodate changing priorities. Work may require occasional weekend and/or evening work.

More reasons you will love working with Brice Builders:

• Competitive wages, we believe in developing our employees to progressively advance in their careers.  We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.
• Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
• Tuition reimbursement.
• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
• FSA health care and/or dependent care/HSA with HDHP.
• Dental and Vision Insurance.
• Employee Assistance Program for you and your family.
• Company paid Life Insurance, AD&D, and LTD.
• Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
• Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.)
• 0-2 years 15 days
• 3-5 years 23 days
• 6-9 years 27 days
• 10-14 years 30 days
• 15-19 years 33 days
• 20 or more years 37.5 days
• 10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday. Eligible after 1 year of service, must be taken within the calendar year.
• 401(K) match at $0.50 on the dollar up to 6% of your contribution.

*Benefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook. For questions, please email the Human Resources Department at [email protected]  

How do you apply?

Please visit our careers page at www.calistabrice.com and select Brice Builders LLC under the company tab.

You have questions, or need assistance with applicant accommodation, how do you reach a recruiter from Brice Builders LLC? Simply reach out via email to [email protected]

As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Join us and let’s get started!

For the full job description including physical and environmental demands please reach out to [email protected]

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.