Administrative / Executive Assistant

ESSENTIAL FUNCTIONS:

• Manage calendars including but not limited to; scheduling meetings, conference calls, accepting and/or declining and/or rescheduling meetings for various staff members and sending out meeting requests on their behalf.
• Preparing reports, responding to information requests, preparation of executive materials and presentations, gathering information from individuals across property management department.
• Making and/or coordinating travel arrangements including but not limited to; booking flights, hotels, ground transportation and updating itineraries for both domestic and international travel as required.
• Coordinate meeting set-ups including video conference set-up, ordering food/beverages, preparation of agenda and/or other meeting materials for meetings. vendors and guests
• Set-up and maintenance of departmental and/or management files according to established criteria related to; contracts, documents, correspondence, agreements, reports, etc.

NON-ESSENTIAL FUNCTIONS:

• May be required to provide back-up support for other administrative assistants. 

SUPERVISORY RESPONSIBILITIES:

• None

EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.)

• Bachelor’s degree and/or related experience plus a minimum of 3 years’ experience in an administrative assistant role.
• Proficient with Microsoft Office including Outlook, Word, Excel, PowerPoint required
• Experience with Yardi a plus

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to multitask between several projects, clients, and platforms at a time.
• Exceptional communication, teamwork, and interpersonal skills.
• Accuracy, detail-oriented, and timeliness of work product.
• Self-starter, enthusiastic team-player with a can-do attitude.