Recruiter

Spellbook is the most comprehensive AI copilot for transactional lawyers. It works directly inside Microsoft Word to help legal teams draft, review, and negotiate contracts up to 10x faster and with greater precision. Today, more than 4,000 law firms, in-house teams, and solo practitioners rely on Spellbook to simplify their workflows and eliminate the drudgery of everyday contract work.

We are backed by leading investors including Khosla Ventures, Thomson Reuters Ventures, Inovia Capital, The LegalTech Fund, Bling Capital, and Moxxie Ventures. The company recently raised $50 million in Series B funding, led by Keith Rabois at Khosla Ventures, bringing its total funding to more than $80 million.

*This is an existing vacancy

ABOUT THE ROLE

We’re seeking a hands-on, full-cycle recruiter to join our growing talent team. As a key player in our recruitment efforts, you’ll be responsible for everything from sourcing and screening candidates to scheduling interviews and closing top talent. You’ll partner closely with hiring managers across all teams to ensure we’re bringing in the best and brightest who fit our fast-paced, scrappy, and innovative culture.

If you're someone who thrives in a rapidly changing environment, is scrappy enough to handle the variety of tasks this role demands, and has a knack for building relationships, we’d love to meet you.

RESPONSIBILITIES

• Full-cycle recruitment for roles across the organization, from sourcing to scheduling to final offer negotiations.

• Proactively identify, engage, and nurture candidates through various channels, including job boards, social media, networking, and referrals.

• Partner with hiring managers to understand role requirements, job descriptions, and team dynamics. Offer guidance and support throughout the hiring process.

• Schedule interviews and candidate assessments in a timely and efficient manner, ensuring an excellent candidate experience.

• Act as the first point of contact for candidates, ensuring clear, timely communication at every stage of the process. Provide feedback and updates to candidates regularly.

• Work closely with the Director of Talent Acquisition and hiring managers to craft and extend competitive offers. Negotiate terms when necessary and ensure a smooth offer acceptance process.

• Keep track of market trends, competitive hiring practices, and emerging recruiting techniques to continually optimize our hiring strategy.

• Help streamline and improve the recruitment process to increase efficiency and candidate experience, keeping a scrappy startup mentality and flexibility.

• Provide support on maintaining and updating reports and metrics.

QUALIFICATIONS

• 2-5 years of talent sourcing and/or recruiting experience in a fast-paced, high-growth environment.

• Comfortable in a rapidly evolving startup culture where priorities shift quickly and you can adapt with a positive attitude.

• Proficient with sourcing tools such as Linkedin Recruiter and Gem and a demonstrated ability to build talent pipelines, engage and close prospective candidates.

• Highly organized with the ability to juggle multiple requisitions and competing priorities.

• Strong interpersonal skills with the ability to connect with candidates, hiring managers, and leadership.

• Able to identify challenges in the hiring process and think creatively to overcome them.

• Open to new tools, techniques, and technologies that will optimize the recruitment process.

NICE TO HAVES

• Experience in tech or SaaS

• Proficient with Ashby

• Knowledge of Canadian tech landscape and market trends

WHY JOIN SPELLBOOK?

• Embrace autonomy and accountability in a flexible work environment; we focus on outcomes and empower you to determine how to get the job done

• Access our company-paid group benefits for you and your family, with $1,000 towards mental health support

• Disconnect during our holiday closure and take advantage of our generous time off policies throughout the year

• Enjoy monthly paid meals, an annual wellness allowance to support your well-being and parental leave top-ups as your family grows

• Secure your stake in our success; you’ll receive competitive stock option grants as a pivotal early employee

Inclusive Hiring at Spellbook

We are committed to creating an inclusive and supportive candidate experience. Should you require any accommodation whatsoever during the interview process, please inform us without any hesitation. Spellbook is dedicated to ensuring equal treatment and opportunity in all phases of recruitment, selection, and employment, in compliance with employment law. We do not discriminate based on gender, race, religion, national origin, ethnicity, disability, gender identity/expression, sexual orientation, veteran or military status, or any other protected category. Spellbook is proud to be an equal opportunity employer, fostering a culture of inclusivity and maintaining a work environment that is free from discrimination, harassment, and retaliation.

Use of Artificial Intelligence in Recruitment

Spellbook uses artificial intelligence (AI) responsibly to support administrative and efficiency-focused aspects of our recruitment process. This includes activities such as drafting job descriptions, generating interview questions, note-taking and recordings, and supporting sourcing and scheduling workflows. All candidate evaluations, interviews, and hiring decisions are made by members of the Spellbook team. While AI tools may assist with screening and assessment, they do not replace human judgment in selection decisions. Our use of AI is intended to streamline routine tasks, improve consistency, and enhance the overall candidate experience. We are committed to upholding principles of fairness, transparency, and accountability in all hiring activities. Spellbook regularly reviews its recruitment practices to mitigate bias and to ensure alignment with applicable laws and evolving best practices.

Our Compensation Philosophy

Spellbook uses industry benchmark data to establish compensation bands for all roles. The salary range listed for a position reflects the expected total wage range for the role—including base salary and on-target commissions, where applicable—and may span multiple career levels. Final compensation is determined during the interview process based on factors such as experience, skills, scope, and role level. In addition to base salary and applicable commissions, total rewards may include equity, health and wellness benefits, and other company programs. Full details will be shared during the interview process.