Full-Time
Administrative Assistant
Updated on 8/1/2026
Deadline 7/14/27
Presbyterian Villages of Michigan
No salary listed
Redford Township, MI, USA
In Person
Category
 Administrative & Executive Assistance (1) |
|---|
Required Skills
Microsoft Office
RDBMS
Customer Service
Requirements
- A high school diploma or General Education Diploma (GED) is required.
- The ability to follow oral and written instructions, generally commensurate with some college-level education or equivalent experience, is required.
- Computer literacy with letters, newsletters, email, Zoom, and Teams is required.
- Math aptitude generally commensurate with some college-level education or equivalent experience is required.
- For HUD or MSHDA villages, a Certified Occupancy Specialist certificate is required at hire or within six months of the position.
- The ability to communicate professionally and effectively with all levels of staff and visitors is required.
- One to three years of related professional business office experience or an equivalent combination of education and experience is required.
- Experience working with at least one subsidized program, such as tax credit/MSHDA, low-income, or HUD, is required.
- Efficient knowledge and use of Microsoft products, word processing, spreadsheets, database systems, and email is required.
Responsibilities
- Organize, direct, and/or manage departmental functions including reception, the telephone communication system, and mail distribution.
- Attend and/or participate in meetings and events and transcribe and prepare minutes or summaries when needed.
- Accumulate, maintain, verify, and report data, statistics, and research.
- Assist with rent collection and the monthly resident certification process.
- Compose, prepare, monitor, and respond to correspondence.
- Direct and assist residents, families, business invitees, and staff.
- Schedule and maintain appointments and calendars.
- Create and maintain filing systems.
- Respond to inquiries and provide information regarding the Village.
- Schedule and conduct Village tours.
- Establish and maintain resident and prospect records, including filing, revising and updating records and charts, gathering required data and documentation, and entering data.
- Assist with information gathering, including scheduling and conducting admission interviews with potential residents and families.
- Evaluate the need for and requisition adequate supplies and equipment and follow up on assurance issues.
- Maintain maintenance work orders.
- Coordinate special events as assigned by the Administrator.
- Create newsletters, flyers, and other documents using various software programs and desktop publishing.
- Maintain a positive customer service atmosphere, including continuous quality improvement, teamwork, mutual respect, professionalism, and accountability.
- Attend and participate in appropriate departmental and Village meetings, training, and development opportunities.
- Uphold and promote the organization's mission, vision, beliefs, values, strategic goals, objectives, and Servant Leadership.
- Follow established employment, departmental, safety, and applicable federal, state, and local policies and regulations.
- Perform other duties and tasks as assigned or requested.
Desired Qualifications
- Experience working in the senior housing industry is a plus.
- Training as a Certified Occupancy Specialist at HUD or MSHDA villages is a plus, although training will be provided.
- Experience with affordable housing property management software is a plus for HUD- or MSHDA-governed villages.