Full-Time

Administrative Assistant

Omidyar Network

Omidyar Network

51-200 employees

Omidyar Network focuses on reimagining critical systems to create more

Social Impact

Compensation Overview

$75,373Annually

+ 401(k) contribution

Mid, Senior, Expert

Washington, DC, USA

Required Skills
Communications
Management
PowerPoint/Keynote/Slides
Requirements
  • Minimum of 3 years experience in an administrative and/or executive assistant position supporting executives and a broader office team in a fast-paced work environment
  • Excellent written and verbal communication skills
  • Exceptional attention to detail & analysis skills with the ability to accurately prepare and proof materials and correspondence
  • Demonstrated solution-oriented problem-solving abilities
  • Ability to expertly handle complex calendaring across internal and external parties
  • Demonstrated ability to work independently and collaboratively in teams on projects and across departments
  • Exceptional interpersonal skills and a proven ability to interact with, establish and maintain effective working relationship with people at all management and support levels
  • Flexible and performs well under pressure ; able to successfully handle tasks under deadline with composure, patience and well developed time management
  • Self-motivated, accurate, discerning and exhibits strong judgement and professionalism at all times
  • Strict adherence to ethical and confidentiality guidelines
  • Proficient computer skills (e.g., MS Office – Excel, Word, PowerPoint, Ramp)
Responsibilities
  • Welcome visitors and guests to the office as the front of house receptionist
  • Maintain an operational and cohesive work environment, ensuring the communal spaces (e.g., kitchen, conference rooms, general office areas) are clean, clear, and organized
  • Order and maintain kitchen and office supplies
  • Respond to office requests via varied communication methods (e.g., snail mail, electronic, in-person, etc)
  • Assist the team with the planning and execution of internal and external staff events and business meetings, including meeting room set up and breakdown, ordering of catering, and other duties as assigned
  • Coordinate with the building facilities management team to support office operations (e.g. security set-up, mail delivery, shared space scheduling, on-site events, parking, etc)
  • Serve as a key contact and manage vendor relationships and services that support office operations
  • Support ad hoc office projects as needed
  • Coordinate individual calendars and the respective department calendar
  • Ensure timely and accurate record keeping of correspondence, contacts, electronic file storage
  • Facilitate meeting coordination internally and externally while ensuring required resources are readily available
  • Coordinate domestic and international travel arrangements for stakeholders to include securing travel authorizations, securing international visas, creating trip itineraries, arranging air and/or ground transportation, etv
  • Process extensive monthly expense reports
  • Act as backup to other Administrative/Executive Assistants during their absence
  • Maintain a standard of excellence in compliance with ON’s policies and procedures
  • Perform additional ad hoc administrative responsibilities as needed

Omidyar Network focuses on reimagining critical systems to create more inclusive and equitable societies, with a focus on advancing responsible technology, reimagining capitalism, and building cultures of belonging. The specific technologies and methods used are not specified in the available information.

Company Stage

Series E

Total Funding

$119.1M

Headquarters

Redwood City, California

Founded

2004

Growth & Insights
Headcount

6 month growth

-2%

1 year growth

20%

2 year growth

26%