Key Responsibilities

• Administrative Duties: Prepare and manage expense reports for senior leaders, ensuring accuracy and compliance with company policies.
• Coordinate travel arrangements and accommodations for team members, including flights, lodging, and transportation.
• Serve as the liaison for external conferences, collaborating closely with marketing and the designated conference coordinator.
• Maintain inventory of gifts/swag and oversee distribution to new and existing customers.
• Manage calendars and scheduling for senior leaders, ensuring efficient use of time.
• Take meeting notes and follow up on action items for internal calls chaired by senior leaders.


• Workplace Coordinator Duties: Act as the primary point of contact for incoming and outgoing deliveries, ensuring prompt handling and distribution.
• Coordinate office and snack orders with the Workplace Coordinator of our Vancouver office, overseeing stock replenishment for the snack zone and supply areas.
• Serve as the on-site contact for in-office events, assisting with planning and execution.
• Facilitate new hire onboarding tasks, including desk setup, access card requests, and providing office tours.
• Assist with employee departures by managing access card collection, desk clearance, and equipment retrieval.
• Collaborate with the Marketing team to procure items from storage, arrange shipments to conferences, and occasionally assist with trade show booth setup.
• Any other duties and responsibilities as may be assigned to you by the company consistent with your position.

Who You Are

• Bachelor’s degree or equivalent experience preferred.
• Proven track record in administrative support and office management roles.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills.
• Proficiency in Google Suite and other relevant software applications.
• Ability to work independently and maintain confidentiality.
• Flexibility to adapt to changing priorities and deadlines.
• You hold a valid US driver’s license and are willing and able to travel to gaming events, trade shows, and other venues as needed. This position may require occasional ad hoc drop-offs and pickups; therefore, reliable transportation is essential.