Project Coordinator

Job Summary and Purpose

Supports the execution of Precision AQ IREC’s mission to provide best-in-class, thought-leading investor relations and public relations counsel to biotechnology and healthcare companies in the agency setting. Collaborates across team members to manage timelines, coordinate deliverables and bring key initiatives to life. 

Main Duties and Responsibilities

Project Management and Execution
•    Support day-to-day execution of the IREC business, helping manage timelines, deliverables, and priorities across workstreams 
•    Take ownership of tactical project components from planning through execution, ensuring high-quality, on-time delivery 
•    Track project progress, manage action items, and proactively flag risks or delays to maintain momentum
•    Develop and maintain organized materials, trackers, and documentation across projects
•    Partner closely with internal teams and other stakeholders to ensure alignment on objectives and deadlines

Administrative and Operational Support
•    Provide proactive, day-to-day logistical support across internal initiatives 
•    Coordinate scheduling, meetings, and communications across teams and stakeholders
•    Maintain strong organization of project files, materials, and data to support seamless execution
•    Help streamline workflows and improve efficiency 
•    Ensure effective implementation of systems and access 
•    Support internal coordination across IR, PR, and cross-functional initiatives
•    Assist with tracking, reporting and documenting key operational and IR content
•    Ensure compliance with internal processes and policies
•    Help manage vendors, invoicing and other finance team support
•    Support onboarding and offboarding processes for clients and employees
•    Serve as a point of contact for the IREC team for logistical and operational support, broader office communications
•    Assist with CRM management / updates
•    Support broader office management team as needed 

Event Planning and Execution
•    Support planning and execution of company events and meetings; contribute to companywide cultural initiatives and planning
•    Coordinate logistics, materials, outreach, and on-site event support  
•    Prepare and organize materials for events and the office, collaborating with Creative and Digital teams
•    Ensure a polished, high-quality experience for both employees and external stakeholders

New Business and Market Positioning
•    Support development of pitch materials, presentations, and content for new business opportunities
•    Assist in coordinating outreach for new business and relationship-building efforts with investors, analysts, and industry stakeholders 
•    Assist with outreach campaigns and company marketing efforts, including the monthly newsletter, social media and other industry thought leadership

Leadership
•    Manage across account teams, with professional conduct and communication aligned with our collaborative and purpose-driven culture; uphold principles of client service, purpose, accountability, mutual respect, and collaboration
•    Champion diversity, equity, and inclusion 
•    Lead by example, balancing competitive drive with a spirit of collaboration and integrity
And other job duties as assigned by the line manager. 

Education and Experience

Minimum Education & Experience: 
•    1-2 years of prior applicable experience (work or internship); Bachelor’s degree or equivalent 
•    High standards of quality control and client service, meticulous attention to detail 
•    Ability to successfully manage multiple projects from conception to completion in a fast-paced team environment
•    Bachelor’s degree required

Knowledge, Skills, and Competencies

•    Strong written and spoken communication skills 
•    Critical thinker who takes initiative, can conceptualize and synthesize content and generate ideas 
•    Proactive problem solver with an analytical skillset and ability to apply learned strategies and tools 
•    Skilled project manager, able to effectively multitask, organize and manage complex logistics and datasets
•    Able to work independently and collaboratively in a team-based, hybrid environment
•    Proficient with Microsoft suite including PowerPoint and Excel
•    Competent in technology-driven environments, including AI and various tools and platforms
•    Committed to the success and growth of IREC and the entire team
•    Discretion to handle confidential information with professionalism