Field Workforce Coordinator

Field Workforce Coordinator
Location: Houston, Tx
Employment Type: Full-Time

With over 19 years of experience, Hays Electrical Services is a nationally recognized electrical contractor delivering high-quality, safe, and reliable electrical solutions across commercial, industrial, and specialty markets. Licensed in multiple states and trusted by leading general contractors, Hays is built on a foundation of safety, excellence, drive, communication, and client focus.Our mission is simple: to make ourselves indispensable to our customers. We achieve this by investing in our people, continuously improving our processes, and delivering results that set the standard in the electrical contracting industry.

Position Summary
The Field Workforce Coordinator is responsible for coordinating the deployment, scheduling, and workforce readiness of field employees across active construction projects. This position serves as the operational link between Talent Acquisition, Human Resources, Payroll, Project Management, and field leadership to ensure employees are properly onboarded, compliant, and assigned to projects in accordance with business priorities. The Field Workforce Coordinator manages workforce tracking, labor assignments, compliance documentation, resource planning, and workforce reporting while delivering exceptional customer service to both internal stakeholders and field operations

Key Responsibilities
• Coordinate the daily assignment and deployment of internal employees, leased labor, and field personnel to ensure projects are properly staffed based on business priorities, skillsets, geographic location, and workforce availability.
• Review incoming project staffing requests to determine labor requirements, timelines, certifications, and workforce readiness while partnering with Project Managers and field leadership to develop effective staffing solutions.
• Maintain and manage workforce tracking systems by monitoring employee assignments, unassigned employees, loaned labor, leave of absence (LOA), workforce availability, project allocations, and staffing changes.
• Verify employee onboarding completion, orientation requirements, licensing, certifications, badging, and compliance documentation prior to deployment to ensure workforce readiness and project compliance.
• Partner with Talent Acquisition, Human Resources, Payroll, and field leadership to ensure all pre-employment, onboarding, project agreement, and payroll requirements are completed before employees report to the jobsite.
• Monitor workforce capacity, labor utilization, scheduling conflicts, licensing expirations, and resource constraints while proactively escalating staffing risks and recommending solutions to Workforce leadership.
• Maintain accurate workforce records, assignment documentation, employee profiles, project status updates, and workforce reporting to support operational planning and decision-making.
• Communicate project assignments, staffing updates, onboarding status, workforce availability, and scheduling changes to Project Managers, Superintendents, Foremen, and other internal stakeholders.
• Coordinate field training opportunities, workforce development initiatives, apprenticeship activities, career fairs, school partnerships, and special events that support organizational workforce planning.
• Provide exceptional customer service by responding to workforce-related inquiries, resolving scheduling concerns, and supporting field leadership with workforce coordination needs in a timely and professional manner.
• Assist with continuous improvement initiatives by identifying opportunities to improve workforce planning processes, resource forecasting, scheduling tools, reporting capabilities, and operational efficiencies.
• Perform general administrative duties including data entry, report preparation, document management, record retention, meeting coordination, and other departmental support activities as assigned

Qualifications & Skills
Required
• High school diploma or GED required; Associate's degree in Business Administration, Construction Management, Human Resources, Operations Management, or a related field preferred.
• Minimum of 2 to 4 years of experience in workforce coordination, scheduling, dispatch, resource planning, field operations, project coordination, or a related operational support role.
• Advanced proficiency in Microsoft Excel and working knowledge of Microsoft Office Suite, SharePoint, and workforce management or HRIS systems.
• Experience coordinating multiple priorities in a fast-paced, deadline-driven environment.
• Strong understanding of workforce scheduling, labor planning, employee onboarding, licensing, compliance, and field operations.
• Excellent organizational, analytical, communication, customer service, and problem-solving skills with exceptional attention to detail.
• Ability to work independently, prioritize competing priorities, and make sound decisions while escalating issues appropriately.
• Ability to maintain confidential employee information with professionalism and discretion.
• Must be able to successfully pass a background check and drug screening.
• Must be able to work on-site during normal business hours.
Preferred
• Associate's or Bachelor's degree in Business Administration, Human Resources, Construction Management, Operations Management, or a related field.
• Experience supporting construction, electrical contracting, skilled trades, or workforce staffing operations.
• Experience using HRIS, workforce planning, scheduling, dispatch, payroll, or project management systems (e.g., Paycom, ADP, Smartsheet, SharePoint, Procore, or similar platforms).
• Familiarity with apprenticeship programs, workforce development initiatives, or skilled trades licensing requirements.
• Experience supporting capacity planning, workforce forecasting, labor allocation, or resource management.
• Bilingual (English/Spanish) communication skills preferred.
• Knowledge of construction workforce compliance, certified payroll requirements, or labor classifications is a plus.

Why Join Hays Electrical Services?
At Hays Electrical Services, you’re joining a team that values professionalism, accountability, and growth. 
As part of our Marketing and Communications team, you’ll play a hands-on role in capturing and sharing 
the work, people, and culture that power our continued success.

Benefits Include:
• Competitive salary based on experience
• Comprehensive health, dental, and vision insurance
• Generous paid time off and company holidays
• Opportunities for professional growth and development in a supportive, fast-paced environment

Hays Electrical Services, Inc., is an Equal Opportunity Employer and does not discriminate based on any 
status protected by applicable law. This job description is not intended to be all-inclusive. Duties, 
responsibilities, and activities may change at any time with or without notice