Job Posting Title:
Human Resource Coordinator
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Hiring Department:
Resource Management
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes
UT Austin provides an outstanding benefits package, including but not limited to:
- Competitive health benefits (Employee premiums covered at 100%, family premiums at 50%)
- Vision, Dental, Life, and Disability insurance options
- Generous paid vacation, sick leave, and holidays
- Teachers Retirement System of Texas (a defined benefit retirement plan)
- Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
- Flexible spending account options for medical and childcare expenses
- Robust free training access through LinkedIn Learning plus professional
- Tuition assistance
- Expansive employee discount program including athletic tickets
- Free access to UT Austin's libraries and museums
- Free rides on all UT Shuttle and Capital metro buses with staff ID card
For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards
Purpose
The Office of the Executive Vice President and Provost (EVPP) seeks a Human Resource Coordinator. This position will support many employee lifecycle activities. This position requires regular in-person attendance for drop-in meetings, collaboration, and other activities.
Responsibilities
- Function 1: Human Resources Process Support for the EVPP Office
- Coordinate key states of the recruitment and onboarding processes for employees, students, and affiliates. It includes job requisition creation, managing job postings, processing candidate dispositions and hiring actions, generating offer letters, initiating background checks, entering flexible work arrangements, and maintaining recruiting records.
- Complete pre-arrival onboarding tasks: launch required onboarding checklists, complete I-9 verifications, and track completion for compliance.
- Guide appropriate employee classifications and ensure job descriptions align with job profiles.
- Administer staff performance evaluation cycles: annual reviews and probationary evaluations. Communicate deadlines, provide reminders, and share best practices with supervisors.
- Serve as the first point of contact on leave management, illness/injury, and daily timesheet compliance reviews.
- Collaborate with supervisors and staff on initial intake of HR issues, including attendance and policy clarifications.
- Administer offboarding and separation process: communications, initiate offboarding tasks, conduct exit interviews, ensure timesheet completion, and process final payouts.
- Facilitate additional employee lifecycle activities to include sporadic employment, appointment extensions, reclassifications, merit data entry, and other compensation changes.
- Ensure compliance with university policies, procedures, and best practices at all touchpoints. Provide clarification and guidance as needed.
- Function 2: Administrative and Operational Support
- Maintain accurate and up-to-date employee records: ensure all documentation complies with legal and institutional requirements.
- Respond promptly to email inquiries and serve as the first point of contact for HR-related inquiries.
- Support implementing and communicating new or revised HR policies and procedures.
- Create Tuition Reduction Benefit (TRB) awards for eligible student positions.
- Serve as a backup to the financial team to update funding accounts.
- Run and analyze reports to ensure compliance across HR functions.
- Assist with open record requests and support special projects as assigned.
- Maintain consistent in-office presence for meetings, staff interactions, and HR workshops/trainings.
- Coordinate with other university offices as needed.
- Deliver high-quality, confidential services to internal and external stakeholders.
- All other duties as assigned.
- Function 3: Portfolio Support
- Review and approve Workday business processes related to the full employee lifecycle for students, contractors, and affiliates.
- Act as a subject matter expert on HR policies, procedures, and systems (including Workday), providing guidance and support to colleagues and campus partners.
- Serve as a backup to HR support roles.
Required Qualifications
- Bachelor’s degree in Human Resources, Business Administration, Public Administration, or a related field.
- At least 2 years of experience in a human resources function.
- Experience working with confidential information.
- Familiarity with employment laws (e.g., FMLA, ADA, etc.) and compliance standards in an asset.
- Strong organizational skills with the ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- Excellent attention to detail and a high level of accuracy in data entry and record keeping.
- Excellent communication skills, both written and verbal, with a professional and friendly demeanor and ability to use discretion.
- Ability to follow detailed instructions and execute tasks with minimal supervision.
- Proficiency in Microsoft Office Suite and other standard office applications.
- Familiarity with timesheet management, payroll systems, and compliance checks.
- Ability to prioritize tasks, manage workloads, and effectively handle competing demands.
- Strong focus on providing excellent service to internal and external stakeholders.
- Ability to work well with other departments and employees.
- Comfortable in a dynamic environment and able to adjust to changing priorities.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
- Experience within higher education or a large organization environment.
- Experience using Workday in an HR capacity.
Salary Range
$54,000 + depending on qualifications
Working Conditions
- May work around standard office conditions.
- Repetitive use of a keyboard at a workstation with prolonged screen time.
- Use of manual dexterity.
- Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.
- This is an Austin, TX-based position.
Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
