Senior Accounts Payable Specialist

Description

The Sr. AP Specialist manages the full accounts payable cycle within a high-volume, multi-location or multi-entity environment. This role is responsible for complex reconciliations, vendor management, payment processing, month-end support, and maintaining strong internal controls. The ideal candidate is a self-motivated accounting professional who can think critically, investigate discrepancies, improve processes, and take ownership of detailed projects. 

Key Responsibilities

• Manage full-cycle accounts payable, including invoice receipt, coding, approvals, entry, payment processing, and record retention
• Process vendor payments through ACH, checks, wire transfers, and corporate credit cards
• Perform detailed account and vendor statement reconciliations and resolve complex discrepancies
• Ensure transactions from multiple locations or entities are accurately transferred between POS, ERP, and accounting systems
• Maintain vendor master records, W-9s, banking details, and payment terms while following fraud-prevention controls
• Monitor AP aging, payment deadlines, discounts, and outstanding issues
• Support month-end and year-end close, including accruals, reconciliations, reporting, audit requests, and 1099 preparation
• Assist with acquisition integrations, ERP/POS integrations, and standardization of AP processes
• Identify and implement process improvements, automation opportunities, and stronger internal controls
• Serve as an AP subject matter expert and provide guidance or training to team members
• Communicate professionally with vendors and internal departments to resolve payment and account issues

Requirements

• Associate’s degree in Accounting, Finance, Business, or related field preferred; equivalent experience considered
• 5+ years of progressive accounts payable or accounting experience
• High-volume, multi-location, or multi-entity AP experience required
• Strong full-cycle AP and account reconciliation experience
• Advanced Excel skills required, including pivot tables, lookups, formulas, and data analysis
• Experience with ERP systems; NetSuite strongly preferred
• Experience with ERP/POS integrations, acquisition integrations, or process standardization preferred
• Strong knowledge of vendor management, electronic payments, 1099 reporting, internal controls, and AP fraud prevention
• Excellent analytical, organizational, communication, and problem-solving skills
• Ability to work independently, manage multiple priorities, and meet recurring deadlines