Office Administrator

About Us

JD.com (NASDAQ: JD and HKEX: 9618), also known as JINGDONG, has evolved from a pioneering e-commerce platform into a leading technology and service provider with supply chain at its core. Renowned for its supply chain innovation and excellence, the company has expanded into sectors including retail, technology, logistics, healthcare, and more, aiming to transform traditional business models with cutting-edge digital solutions. Know more about us: https://corporate.jd.com/

Job Description

We are seeking a detail-oriented and enthusiastic Office Administrator to join our team. This impactful role is crucial for the successful setup and smooth operation of our offices in Europe. You will also be a champion of our office culture, fostering a diverse and inclusive environment. It offers a fast career progression in a multi-billion company. 

Key Responsibilities

• Oversee new office fit-out projects, coordinating with multiple internal and external stakeholders across various European countries.
• Manage daily administrative operations, including office supplies, equipment, and workspace allocation.
• Maintain high standards of office organization, ensuring all documentation and files are managed according to company protocols.
• Manage relationships with external vendors and service providers, ensuring site maintenance and services comply with health and safety regulations.
• Collaborate with relevant teams to monitor and manage office-related expenses, ensuring adherence to budgets.
• Drive team engagement and motivation, promoting a culture of collaboration and continuous improvement.
• Organize office events and initiatives to foster team building and social cohesion.
• Manage and resolve issues as they arise, ensuring minimal disruption to office and site operations.
• Host and support internal and external visitors to the office.
• Work onsite five days a week in central London.

Minimum Qualifications

• 1+ years of relevant experience in office administration in the UK.
• Effective communication skills in English.
• Proficiency in Microsoft Office Suite.
• Exceptional organizational and multitasking abilities, with a keen eye for detail.
• Excellent interpersonal skills, capable of liaising with internal teams, external vendors, and important visitors.
• Strong problem-solving skills, with the ability to make sound decisions under pressure.
• A proactive and adaptable approach, with the ability to thrive in a dynamic, fast-paced environment.
• A self-starter with a strong sense of ownership and accountability.

Preferred Qualifications

• Good understanding of workplace health and safety regulations in the UK. 
• Experience in managing new office locations from selection to opening.
• Experience in the e-commerce, technology, or retail industry.

What We Offer

• A dynamic and challenging work environment in a leading global e-commerce company.
• The opportunity to work with a diverse international team and to make a significant impact on JD.com’s global presence.
• Competitive salary and benefits package, including health insurance, retirement plans, and performance bonuses.
• Career development opportunities and continuous learning resources.

JD.com is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.