Business Systems Administrator

EHS Insight 25.13: streamlined vendors, connected training, smarter AI. Streamline EHS operations with EHS Insight 25.13. Enhance training, compliance, and reduce manual effort with new integrations, smarter vendor management, document control, and AI-driven insights. EHS teams are under pressure to do more with less - manage contractors, keep up with changing regulations, prove training compliance, and extract insights from growing volumes of data. With EHS Insight 25.13, EHS Insight focused on solving those challenges head-on. This release delivers two powerful new integrations, major enhancements to Vendor Management and Document Control, and meaningful advances in AI Copilot - helping teams work faster, reduce risk, and stay audit-ready with less manual effort. Here's What's New: * New integrations with OpenSesame and Enhesa to connect world-class training and site-specific regulatory requirements directly into your EHS workflows * Expanded Vendor Management with support for tracking vendor workers, training history, and documents - plus new self-service and internal vendor portal * Smarter Document Acknowledgments that allow you to manage document updates and one-time or ongoing acknowledgments in one streamlined process * New AI Copilot Enhancements, including CAPA Opportunity Analysis and form-based AI suggestions for lessons learned and root causes - now configurable directly in Form Designer New Integrations That Connect Training, Compliance, and Action OpenSesame Training Courses Overview * EHS Insight's Training Course Library now integrates with OpenSesame, allowing customers to use courses they've already purchased from OpenSesame directly within EHS Insight Training Requirements. Key Benefits * Connect your OpenSesame account to EHS Insight * Create Training Requirements using OpenSesame courses without leaving the platform * Dramatically expand the range of safety, compliance, and professional development courses available to your workforce This integration keeps training centralized while giving teams access to a world-class course catalog - without duplicative systems or manual tracking. Enhesa Regulatory Intelligence Overview * The new Enhesa integration links site-specific regulatory requirements directly to Audit & Inspection Question Sets in EHS Insight. * Enhesa monitors regulatory changes worldwide and delivers location-based compliance requirements (for example, California, China, or the EU), which flow into EHS Insight as Facilities. Key Benefits * Regulatory requirements flow directly into audits - so nothing is missed or outdated * Eliminates manual mapping of regulations to audit questions * Reduces uncertainty as regulations change The result: faster audit setup, stronger regulatory confidence, and less administrative burden for global EHS teams. Vendor Management: A Major Step Forward for Contractor Safety Vendor Workers, Training History & Self-Service Management Overview * The Vendor Management module now supports tracking Vendor Workers and their Training History separately from employee records, providing a structured and auditable way to manage contractor compliance. * A new Worker contact type and both external and internal Vendor Portals enable vendors to upload training and documentation while EHS teams centrally review and manage Vendors, Contacts, Documents, and Training from a single unified interface. Key Benefits * Replaces manual, paper-based contractor onboarding with a structured, auditable workflow * Allows Vendors to upload and manage Worker training history, documents, and supporting attachments (such as IDs, driver's licenses, or photos) * Enables Worker self-service through the Vendor Portal, allowing individuals to upload and maintain their own training and documents * Improves data accuracy, reduces back-and-forth, and ensures training is verified before workers arrive on site * Administrators gain centralized visibility and control through an internal Vendor Portal that mirrors the external vendor experience. Document Control: A Smarter Way to Manage Acknowledgments Document Acknowledgments Overview * Document Libraries now support a new Document Acknowledgment format, configurable as either one-off or ongoing requirements - managed directly from the document itself. Why it Matters * Previously, acknowledgments were spread across multiple areas of the system. 25.13 consolidates everything into a single, integrated workflow. Key Benefits * Update documents and request acknowledgments in one step * Automatically assign acknowledgments to new hires or transfers * Manage ongoing and one-off acknowledgments through the same process This is ideal for policies, client-issued documents, safety bulletins, and internal communications that require proof of review. AI Copilot: From Automation to Proactive Insight Overview * AI Copilot now analyzes forms across the system to detect missed Corrective Action opportunities and evaluates how well CAPAs address identified issues. * AI Field Suggestion Copilot now delivers context-aware recommendations for Lessons Learned and Root Causes, which users can apply directly to form fields. * AI Field Suggestions are now configured directly in Form Designer instead of Site Settings. Key Benefits * Helps administrators and EHS teams catch what humans miss by proactively identifying overlooked CAPA opportunities and weak corrective actions before issues repeat. * Improves investigation quality and consistency with AI-driven, context-aware suggestions for root causes and lessons learned - embedded directly in workflows. * Gives administrators greater control and flexibility by configuring AI Field Suggestions directly within Form Designer - no site-level workarounds required. Why it Matters What once required hours of manual analysis now happens automatically - helping teams identify gaps, strengthen corrective action programs, and reduce repeat incidents. Enhancements Designed for How EHS Teams Actually Work EHS Insight 25.13 reflects direct customer feedback and real-world operational needs - connecting ecosystems, reducing manual work, and turning data into action. From contractor safety and regulatory compliance to training and AI-driven insight, this release helps teams operate more efficiently, confidently, and proactively. Start Your Free Trial

Organizations can now directly integrate OpenSesame's extensive, high-quality course catalog with Intellum's powerful learning experience platform, enabling businesses to deliver the right training to the right audiences faster and at scale.