Human Resources Administrator

Job Title

Human Resources Administrator – Academic HR

Agency

Tarleton State University

Department

Academic HR

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Human Resources Administrator - Academic HR in the Division of Human Resources. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further.

At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.

No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond.

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Important Immigration Information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Tarleton State University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Tarleton State University subject to this fee. 

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

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The Opportunity: The Human Resources Administrator – Academic HR serves as the institutional subject matter expert for faculty and academic personnel HR functions while also supporting critical staffing and compensation processes within Talent Acquisition. The position provides comprehensive guidance, consultation, and operational support for academic personnel actions across colleges and units, ensuring compliance with Texas A&M University System (TAMUS) policies, state higher‑education regulations, and institutional standards.

Reporting within Talent Acquisition, this role supports staffing actions including offer letters, job changes, salary adjustments, and hiring documentation for academic positions. The Administrator collaborates with the Provost’s Office, Human Resources, Division of Health Sciences, and departmental administrators to ensure accuracy, alignment, and compliance in academic HR operations.

The position supervises a small team responsible for academic HR processing and workflow coordination, promoting consistent and effective service delivery.

Position is in office at the Stephenville Campus with work hours of Monday to Friday from 8:00am to 5:00pm or as work requirements indicate. Position may require work responsibilities outside of normal business hours. Work hours may vary during peak season. Serves as Campus Security Authority (CSA). Hybrid work options may be available after training period.

Essential Duties and Responsibilities

Academic HR Operations & Lifecycle Management — 30%

• Manages faculty and academic personnel actions including hiring, offer letters, appointment letters, onboarding, reappointments, and job changes.

• Oversees complex faculty processes such as promotion & tenure (P&T), workload adjustments, and academic appointment actions.

• Ensures academic HR data accuracy and compliance in Workday and related systems

• Coordinates academic staffing actions requiring alignment with The Texas Higher Education Coordinating Board (THECB), SACSCOC, and TAMUS regulatory requirements

• Maintains audit‑ready academic personnel files in accordance with state, federal, and System guidelines.

Talent Acquisition and Staffing Support — 20%

• Prepares and processes staff and academic offer letters, ensuring consistency with compensation guidelines and institutional standards.

• Supports job changes, reclassifications, salary actions, and staffing requests for academic units.

• Conducts compensation reviews and salary audits for equity, compression, and market competitiveness.

• Ensures hiring documentation meets state and System requirements for academic roles.

• Partners with TA to ensure efficient action routing and timely processing for academic searches.

Team Leadership & Workflow Oversight— 20%

• Supervises a team responsible for academic HR operations, delegating tasks, monitoring workloads, and ensuring high‑quality service delivery

• Provides coaching, performance support, and development opportunities.

• Establishes priorities and ensures consistent adherence to standards and deadlines.

Strategic Support & Process Improvement — 15%

• Evaluates academic HR and staffing processes and recommends improvements aligned with institutional goals

• Supports cross‑functional initiatives to streamline academic and staff workflows.

• Assists with implementation of new HR processes, systems, or compliance requirements.

Consultation, Training & Campus Support — 10%

• Advises deans, department chairs, and academic administrators on academic HR policies, hiring processes, and faculty lifecycle actions

• Designs and delivers training sessions for academic departments on Workday, recruitment, faculty actions, and lifecycle processes.

• Maintains guidance materials, manuals, and reference tools for campus partners.

Compliance, Communication & Policy Guidance — 5%

• Ensures adherence to TAMUS policies, institutional procedures, and state/federal regulations.

• Assists with policy development and revision related to academic and staffing processes.

• Supports HR leadership with research, analyses, and special projects, including Workday troubleshooting for academic action.

Minimum Qualifications

Required Education and Experience

• Bachelor's degree or equivalent combination of education and experience.

• Seven (7) years of related experience

Required Knowledge, Skills, and Abilities

• Strong working knowledge of academic HR practices, faculty lifecycle processes, and associated regulations.

• Ability to interpret and apply HR policies and procedures in an academic environment.

• Proficiency with word processing, spreadsheet, database, and presentation software.

• Strong interpersonal, communication, planning, and organizational skills.

• Ability to collaborate effectively with diverse groups and manage multiple priorities.

• High level of professionalism, confidentiality, and attention to detail.

Preferred Qualifications

• At least three (3) years of academic HR experience

• Experience with HRIS systems (Workday preferred) and faculty lifecycle processes.

Compensation & Benefits

Salary: Commensurate with experience

Salary Range: The target base annual salary range is $72,870 up to $85,000 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position.

We are proud to offer a comprehensive benefits package for full-time and qualifying part-time employees. Our Careers Page offers an overview of the great benefits we offer; for detailed information visit our Benefits Information page.

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• Completed online application

• Cover Letter / Letter of Interest addressing qualifications

• Curriculum Vitae or Resume

• At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered.  Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.  Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.