Mail Clerk

Posted on 8/24/2023

201-500 employees

California's Leading Criminal Defense, Immigration, Personal Injury.

Company Overview

The Matian Firm, APC, also known is a premier law firm headquartered in the heart of Los Angeles and supplemented by our companion branches in San Jose, Ontario, and Fresno. While our primary service arenas are criminal defense and immigration, our experienced and dedicated cadre of attorneys has roots in many diverse fields of law. Our professional reputation is as zealous advocates. Our clients know us as caring, concerned and committed to compassionately ushering them through the complexities of the legal system. We employ an abundant support staff that aids our lawyers in the field while assuring that every call to the office is answered and every client concern addressed. Despite this binding commitment to superior legal work supported by excellent customer service offered at a competitive price, our offices are filled with energy and verve.

Locations

San Jose, CA, USA

Experience Level

Entry

Junior

Mid

Senior

Expert

Desired Skills

Excel/Numbers/Sheets

CategoriesNew

Biology & Biotech

Requirements

Education: High School Diploma / GED (or higher)
Bilingual (English/Spanish) is highly preferred
1+ years of office experience to include the use of document management software and equipment
Experience using Microsoft Excel (can maintain complex spreadsheets) to open, edit, sort/filter and save spreadsheets (can maintain complex spreadsheets).*

Responsibilities

Work in a team environment to ensure the preparation of documents. Organizing, distributing or tracking mail according to departmental procedures
Ensure delivery, preparation, and scanning of correspondence
Ensure labeling and packaging for outgoing post
Arrange for deliveries with delivery companies such as FedEx
Forward misdirected mail
Keep an inventory of mailing supplies, such as envelopes and stamps
Certify mail
Keep detailed records of all incoming packages, including weight and dimensions
Log incoming mail-in company systems
Provide mail to both departments and individuals, ensuring the relevant parties approve them

The Matian Firm is looking for a Mail Clerk to join our San Jose office. Mail clerks will manage outgoing/incoming messages and packages, ensuring labeling and packaging for outgoing post and keeping detailed records of all incoming packages, including weight and dimensions, among other responsibilities. You will provide mail directly to all departments and individuals. This position reports to the Human Resources department.

Primary Responsibilities:

Work in a team environment to ensure the preparation of documents. Organizing, distributing or tracking mail according to departmental procedures
Ensure delivery, preparation, and scanning of correspondence.
Ensure labeling and packaging for outgoing post.
Arrange for deliveries with delivery companies such as FedEx.
Forward misdirected mail.
Keep an inventory of mailing supplies, such as envelopes and stamps.
Certify mail.
Keep detailed records of all incoming packages, including weight and dimensions.
Log incoming mail-in company systems.
Provide mail to both departments and individuals, ensuring the relevant parties approve them.

Required Qualifications:

Education: High School Diploma / GED (or higher)
Bilingual (English/Spanish) is highly preferred
1+ years of office experience to include the use of document management software and equipment.
Experience using Microsoft Excel (can maintain complex spreadsheets) to open, edit, sort/filter and save spreadsheets (can maintain complex spreadsheets).*

Here at the Matian Firm, we offer medical, dental, and vision insurance. We have a great compensation package including a 401(k) plan. Some perks include catered lunches, complimentary parking, paid time off, and more! Come be apart of our growing firm and its opportunities for your career development. You will learn and develop alongside a team of professionals who aim to excel in the legal industry.

The Matian Firm, APC is an equal employment opportunity employer, and we welcome everyone regardless of their race, color, religion, sex, national origin, age, disability, veteran status or genetics. We are dedicated to providing an inclusive, open, and diverse work environment.