Administrative Assistant

Overview

At Upbring, our team is united by a shared mission: to break the cycle of child abuse and advance the wellbeing of children, families and communities, empowering them to thrive. As servant-leaders, we lead by example, working passionately to create a brighter future for those we serve.  Every day, we strive to embody our core values:

• We are Warriors: Fierce, resilient, and courageous, we face challenges head-on with unwavering loyalty and passion.
• We are Servants: We dedicate ourselves to serving others, empowering those around us to thrive.
• We are Family: We work together as a supportive, caring community, creating a sense of belonging and strength.

Joining Upbring means becoming part of a family of passionate individuals who are fearless in their pursuit of lasting change. Together, we are making a difference, one life at a time.

Your Mission in Action

The primary duty of the Administrative Assistant / Support Specialist is to provide office coverage, receptionist and secretarial duties for the URM program, such as answering and transferring calls to different departments, monitoring petty cash, distributing and reconciliation of credit cards, filing, basic bookkeeping, and office management (to include: scanning, printing and filing documents in files, filing, auditing files for due dates and updating various database systems). Assist as needed with transportation of children to appointments or other required services.

Responsibilities

• Responsible for handling on-boarding employment documentation: complete I-9 Employment Eligibility Form with new hires within three (3) days of hire and send to HQ People & Culture; complete Affidavit form 2985, notarize and send to HQ People & Culture within three (3) days of hire
• Filing paperwork for client files, scanning paperwork to client files, scanning files to prepare to send to outside auditors, auditing client files and updating due dates in database.
• Prepare and submit COUPA requisition
• Prepare and submit monthly expense reports to Corporate Finance Office
• Purchase office supplies/additional goods either by catalog or from warehouse clubs
• Maintain petty cash disbursement and request replenishment of petty cash fund
• Answer and make telephone calls, make reservations and travel arrangements
• Compile statistical reports as requested
• Pay invoices as needed
• Act as Notary Public for the program if requested
• Other duties and projects assigned

Qualifications

Minimum Qualifications

• High School diploma or GED equivalent
• One (1) year secretarial, receptionist, or administrative experience
• Must be at least 21 years of age
• Valid Texas Driver’s License and proof of auto insurance; ability to meet agency insurance provider guidelines as an insured and approved driver
• Strong organizational and time management skills with the ability to meet deadlines and manage multiple requests and job expectations

Preferred Qualifications

• Associate’s degree in business administration, Office Administration, or closely related field
• Three (3) years secretarial, receptionist, or administrative experience   
• Bilingual in Spanish and English based on service population

Travel

• This position may be required to travel up to 35% local travel for client transportation purposes with own vehicle as program needs require

Perks at Upbring 

• Competitive PTO & paid holidays 
• Health, dental, vision insurance & more  
• 403(b) Plan
• Employee Assistance Program 
• Discounted Gym Memberships  

Physical Demands & Work Conditions

• This position requires sitting and looking and using a computer for long periods of time
• Position works in a child facility and has constant exposure to children
• Position requires frequent driving children to appointments as necessary. Frequent standing and walking may be needed for periodic events.
• Lift, push, pull, move up to 25 lbs.
• May be required to apply safety intervention with youth that could weigh over 100 lbs.

The physical requirements for this position with or without reasonable accommodation are representative of those that must be met by an employee to perform the essential functions of this position successfully. While performing this position the employee with or without reasonable accommodation should have the ability to walk, stand, sit, kneel, speak, and hear with aid, see, read, reach with arms and hands, lift and/or move up to specified weight, and use equipment that is essential to performing the job, such as a computer, copier, fax machine, telephone, and automobile, if applicable. Specific vision requirements of this position may include color vision, seeing things close up, and the ability to adjust focus.

Upbring is an Equal Employment Opportunity/AA Employer and does not discriminate on the basis of race, color, ancestry, religion, age, sex, sexual orientation, gender, pregnancy, marital status, national origin, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.