Administrative Coordinator
Operations
Posted on 4/3/2024
Qcells

501-1,000 employees

Global provider of solar energy solutions and storage
Company Overview
Qcells North America, a globally recognized energy solutions provider, offers a comprehensive range of services including solar cell and module production, energy storage, and energy retail. With a strong presence across multiple continents, Qcells stands out for its commitment to quality service and long-term partnerships in various markets, including utility, commercial, governmental, and residential. The company's diverse geographical headquarters in Seoul, Thalheim, and San Francisco, each focusing on different aspects of the business, underscores its industry leadership and competitive advantage.
Energy

Company Stage

N/A

Total Funding

N/A

Founded

N/A

Headquarters

Irvine, California

Growth & Insights
Headcount

6 month growth

10%

1 year growth

37%

2 year growth

43%
Locations
Irvine, CA, USA
Experience Level
Entry
Junior
Mid
Senior
Expert
Desired Skills
Power BI
PowerPoint/Keynote/Slides
CategoriesNew
Administrative & Executive Assistance
Executive Support
Administrative Support
Requirements
  • 3-5 years of experience in an administrative or coordinator role
  • Associate degree or higher in business administration, management, or related field
  • Proficiency in Microsoft office (word, excel, PowerPoint, power bi, teams), and familiarity with Procore or similar project management tools
  • Any relevant business administration or executive support certifications
Responsibilities
  • Maintain strict confidentiality regarding overly sensitive information and conversations
  • Manage the Outlook calendars of senior leaders, balancing and rescheduling meetings as necessary to meet dynamic needs
  • Coordinate detailed travel arrangements, including air and ground transportation, and lodging, ensuring flexibility for last-minute changes
  • Schedule, organize and coordinate various meetings, including executive sessions, internal conferences, client events, and project alignment meetings
  • Promptly complete and submit expense reports, adhering to company policies and ensuring accuracy
  • Draft, prepare, and proofread memorandums, presentations, and agenda materials
  • Record and manage minutes and action items from meetings
  • Utilize tools such as Procore, Teams, Outlook, and Power BI
  • Complete and track the status of employee transfers, providing essential information to employees regarding local details for their next assignments
  • Manage the employee location tracker, ensuring accuracy in location, mobilization, and demobilization dates to facilitate effective resource planning and deployment
  • Oversee the daily operation of the office, ensuring its smooth function
  • Manage and respond to a wide range of requests with prompt action and a positive, consultative demeanor
  • Provide departmental reception services