Company Secretarial Assistant

The TP ICAP Group is a world leading provider of market infrastructure.

Our purpose is to provide clients with access to global financial and commodities markets, improving price discovery, liquidity, and distribution of data, through responsible and innovative solutions.

Through our people and technology, we connect clients to superior liquidity and data solutions.

The Group is home to a stable of premium brands. Collectively, TP ICAP is the largest interdealer broker in the world by revenue, the number one Energy & Commodities broker in the world, the world’s leading provider of OTC data, and an award winning all-to-all trading platform.

Founded in London in 1866, the Group operates from more than 60 offices in 27 countries.  We are 5,200 people strong.  We work as one to achieve our vision of being the world’s most trusted, innovative, liquidity and data solutions specialist.

About the TP ICAP Group

A number of brands and businesses form part of the TP ICAP Group. A brief description of each has been provided below.

COEX

COEX Partners is an Agency Execution broker that gives institutional clients a 360-degree coverage across a comprehensive product portfolio. As well as generating trading ideas for our clients, we help structure, execute and monitor their positions by providing support across the entire trade lifecycle – from Trade Selection through to Post Trade Reporting.

ICAP

ICAP, part of TP ICAP group, provides a wide variety of execution and information services to wholesale market participants.

We offer broking services covering a wide range of asset classes, including Commodities, Credit, Equities, FX, Money Market Funds and Rates.

For each asset class, ICAP offers e-trading capability, giving clients the option to enter prices and execute trades directly via one of our hybrid electronic trading systems, or to engage with brokers who can identify and negotiate trades.

TP (Tullett Prebon)

A world-leading intermediary in the wholesale financial and energy markets, Tullett Prebon seeks to maximise value for its clients' trading activities across voice, hybrid and pure electronic channels.

We offer broking services for a wide range of asset classes, including Equities, Credit, FX, Rates and Insurance Derivatives. 

Across all asset classes, Tullett Prebon offers e-solutions to give clients the choice to enter prices and execute trades electronically and directly via one of our hybrid electronic trading systems, or to engage with brokers to help identify and negotiate trades.

PVM Oil

PVM is the world's leading broker of oil instruments, including over-the-counter broking of Swaps, Forwards, and Physical Crude Oil and Refined Products, together with exchange broking of WTI, Brent and Gasoil Futures contracts.

Our non-oil business covers broking of Physical and Financial Coal, and EU Carbon Allowances and Offsets.

We provide broking and high quality, value-added execution services for Swaps, Forwards, Physical Oil, Refined Petroleum Products, Futures Contracts and Renewables.

Parameta Solutions

Parameta Solutions is the Data & Analytics division of TP ICAP Group. The business provides clients with unbiased OTC content and proprietary data, in-depth insights across price discovery, risk management, benchmark and indices, and pre- and post-trade analytics. Its post-trade solutions offering helps market participants control their counterparty and regulatory risks through a growing range of tools that manage balance-sheet exposure, as well as compression and optimisation services. The Data & Analytics division includes the following brands: Tullett Prebon Information, PVM Data Services, ICAP Information and Burton-Taylor Consulting.

Liquidnet

Liquidnet is a next-generation agency execution specialist. Powered by technology that helps drive institutional alpha, our trading and liquidity network intelligently and securely connects the world’s investors with the world’s investments.

Established in 1999 on the belief that there was a better way to trade, Liquidnet's journey began with a vision to create a platform that goes beyond traditional transactional models.

We wanted to build a community where traders could connect, collaborate, and execute trades with confidence. Over the years, we've grown from a vision into a thriving ecosystem that empowers the buy side in ways never before imagined.

We are committed to making trading more efficient, intelligent, and accessible. Our purpose guides every decision we make, from the tools we develop to the relationships we nurture with our Members.

Role Overview

We are looking for two Company Secretarial Assistants to join a close-knit Secretarial team on a 12 month Fixed Term contract. In this role, you’ll work to support the Company Secretarial Team professionally and administratively, dealing with all levels across a diversified Group.

In this exciting and varied role, you will predominantly be supporting c.190 Group Entities to help ensure their compliance with applicable laws and regulations. You will also be at the forefront of helping us to manage the c.250 Board and Committee meetings that we support a year; from helping to prepare agendas, pack collation, taking minutes and tracking actions. You will have exposure to all aspects of the Company’s lifecycle and agile working; a supportive team and growth and development opportunities are provided from day one.

You will bring a positive and can-do attitude, being committed to working collaboratively as a team, deliver high quality work at precision pace, and be keen to contribute to the commercial success of the business as it continues to grow.

Job Duties

Board and Committee Support

• Responsibility for discharging all the normal duties of a Company Secretarial Assistant of a listed company.

• Provide support to governance forums, including Executive and operating committees, management committees and governance of regulated entities; meeting management.   

• Providing administrative support for collating and distribution of Board and Committee meeting packs.

• In conjunction with the Corporate Secretariat Team, co-ordinating the Board meeting calendar, helping to ensure the circulation of all agendas and relevant materials in advance of the meeting.

• Influencing the quality of Board materials as appropriate (preparing template materials etc).

• Ensuring the security of the Company’s legal documents (e.g. certificates of incorporation, directors’ service contracts or letters of engagement etc).

Group Governance

• Assisting with the oversight of confidential, restricted persons and insider project lists and processes.

• Assisting in the provision of a full company secretarial administration service to the Group’s UK and overseas subsidiaries, such as drafting Board and shareholder minutes and resolutions.

• Maintaining, undertaking and facilitating the Group’s corporate entity filings.

• Ensuring accurate records and statutory registers for Group legal entities (utilising the GEMs system).

• Maintaining the Group Structure Chart and Capital Transaction Register.

• Assisting in the preparation and finalisation of subsidiary statutory accounts.

• Assisting with ad hoc projects including corporate restructurings, incorporations, strike-offs and liquidations as required.

• Responding to company secretarial information requests from other departments, shareholders and external third parties, including information provision to internal stakeholders in relation to the client on-boarding processes.

Person Specification

Skills & Competencies

• Working knowledge of the legal, regulatory and corporate governance framework applying to listed muti-jurisdictional companies is essential.

• Excellent written/verbal communication skills.

• Ability to work autonomously with minimal supervision.

• Strong attention to detail.

• Self-motivated with the ability to work in a fast-paced environment and prioritise workload.

• Confidence with a “can-do” and “problem solving” approach.

• Able to work well as a team member and build rapport and trust with both internal and external stakeholders.

Experience / Competences

Essential

• This is an entry level position. However we are interested to see people's ability to work with and influence stakeholders and a clear interest in Company Secretarial related work.

• Technology proficient.

• Complex minute taking experience is essential.

• Appetite and ability to adapt quickly with a passion for learning new skills.

Desired

• Fully or nearly fully CGI qualified (i.e. GradCGI).

• Related degree in Law, Business or Accounting related subjects.

• UK listed company and/or financial services sector experience is preferred.

Job Band & Level: Level 4

#LI-ENT #LI-Hybrid

Not The Perfect Fit?

Concerned that you may not meet the criteria precisely? At TP ICAP, we wholeheartedly believe in fostering inclusivity and cultivating a work environment where everyone can flourish, regardless of your personal or professional background. If you are enthusiastic about this role but find that your experience doesn't align perfectly with every aspect of the job description, we strongly encourage you to apply. You may be the ideal candidate for this position or another opportunity within our organisation. Our dedicated Talent Acquisition team is here to assist you in recognising how your unique skills and abilities can be a valuable contribution. Don't hesitate to take the leap and explore the possibilities. Your potential is what truly matters to us.

Company Statement

We know that the best innovation happens when diverse people with different perspectives and skills work together in an inclusive atmosphere. That's why we're building a culture where everyone plays a part in making people feel welcome, ready and willing to contribute. TP ICAP Accord - our Employee Network - is a central to this. As well as representing specific groups, TP ICAP Accord helps increase awareness, collaboration, shares best practice, and holds our firm to account for driving continuous cultural improvement. 

Location

UK - City Quays - Belfast