The Assistant Banquet and Sales Manager plays a key role in supporting the planning, coordination, and execution of events at Faculty House. This position assists with client outreach and sales efforts, helping to drive business growth and ensure high-quality service. The role is essential to the success of both university and private events through strong operational support and attention to detail.
Duties\:
- Works with General Manager and Banquet & Sales Manager in the coordination of all banquet functions including university events, faculty meetings, weddings, conferences, and special events
- Operates dining areas during normal serving times of breakfast and lunch providing courteous and professional service to guests
- Oversees set-up, service, and breakdown of events to ensure quality and efficiency
- Supervises banquet and in-house staff and vendors during normal serving hours and special events to ensure compliance with Faculty House standards and policies
- Ensures proper setup for In-House daily service, Banquets, and Special Events
- Supports the Banquet Manager & Sales Manager in building and maintaining relationships with prospective and repeat clients.
- Conducts site tours and respond to inquiries via phone, email, and in person.
- Prepares event proposals and contracts in coordination with the General Manager, Banquet & Sales Manager, and Staff Accountant.
- Assists with marketing efforts including digital promotions, outreach, and community engagement.
- Maintains accurate records of sales leads, client interactions, and event bookings
- Collaborates with the accounting department to ensure proper billing and financial tracking
- Generates post-event reports and gather client feedback to improve future services
- Performs various duties as needed to successfully fulfill the function of the position
The Assistant Banquet and Sales Manager plays a key role in supporting the planning, coordination, and execution of events at Faculty House. This position assists with client outreach and sales efforts, helping to drive business growth and ensure high-quality service. The role is essential to the success of both university and private events through strong operational support and attention to detail.
Duties\:
- Works with General Manager and Banquet & Sales Manager in the coordination of all banquet functions including university events, faculty meetings, weddings, conferences, and special events
- Operates dining areas during normal serving times of breakfast and lunch providing courteous and professional service to guests
- Oversees set-up, service, and breakdown of events to ensure quality and efficiency
- Supervises banquet and in-house staff and vendors during normal serving hours and special events to ensure compliance with Faculty House standards and policies
- Ensures proper setup for In-House daily service, Banquets, and Special Events
- Supports the Banquet Manager & Sales Manager in building and maintaining relationships with prospective and repeat clients.
- Conducts site tours and respond to inquiries via phone, email, and in person.
- Prepares event proposals and contracts in coordination with the General Manager, Banquet & Sales Manager, and Staff Accountant.
- Assists with marketing efforts including digital promotions, outreach, and community engagement.
- Maintains accurate records of sales leads, client interactions, and event bookings
- Collaborates with the accounting department to ensure proper billing and financial tracking
- Generates post-event reports and gather client feedback to improve future services
- Performs various duties as needed to successfully fulfill the function of the position
Required Education\: High School Diploma, AND\:
- 2 years in hospitality, event coordination, sales or related field
Skills\:
- Excellent interpersonal and communication skills with a professional and courteous demeanor
- Strong attention to detail and superior organizational abilities
- Proven ability to manage multiple events and shifting priorities in a dynamic, fast-paced environment
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Ability to work collaboratively with diverse teams and build positive client relationships
- Must be available to work flexible hours, including evenings, weekends, and holidays, as required by event schedules.
Certifications\: None
Working Conditions\:
- Must be able to work a flexible schedule, including early mornings, evenings, weekends, and holidays based on event needs
- Frequently required to stand and walk for extended periods during events
- Must be able to lift, carry, and transport items weighing up to 50 pounds
- Fast-paced environment with frequent deadlines and last-minute changes
- Occasional exposure to hot or cold temperatures during food service and event setup
- Must be comfortable interacting with clients, staff, customers, and vendors in a professional setting
Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!
Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.
Required Education\: High School Diploma, AND\:
- 2 years in hospitality, event coordination, sales or related field
Skills\:
- Excellent interpersonal and communication skills with a professional and courteous demeanor
- Strong attention to detail and superior organizational abilities
- Proven ability to manage multiple events and shifting priorities in a dynamic, fast-paced environment
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Ability to work collaboratively with diverse teams and build positive client relationships
- Must be available to work flexible hours, including evenings, weekends, and holidays, as required by event schedules.
Certifications\: None
Working Conditions\:
- Must be able to work a flexible schedule, including early mornings, evenings, weekends, and holidays based on event needs
- Frequently required to stand and walk for extended periods during events
- Must be able to lift, carry, and transport items weighing up to 50 pounds
- Fast-paced environment with frequent deadlines and last-minute changes
- Occasional exposure to hot or cold temperatures during food service and event setup
- Must be comfortable interacting with clients, staff, customers, and vendors in a professional setting
Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!
Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.
Required Attachments
Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process.
Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!
Sales & Account Management (2)