Full-Time
Office Coordinator
Capital Property Solutions
Compensation Overview
$17.50 - $23/hr
Columbus, OH, USA
In Person
Category
 Administrative & Executive Assistance (1) |
|---|
Required Skills
Inventory Management
Yardi
Requirements
- A high school diploma or equivalent is required.
- Strong attention to detail and accuracy are required.
- Ability to operate office equipment, including printers, scanners, postage machines, and copiers, is required.
- Basic computer proficiency with email, data entry, and document scanning software is required.
- Excellent written and verbal communication skills are required.
- Strong organizational and time-management skills are required.
- Ability to multitask and prioritize across competing requests is required.
- Ability to lift and carry mail bins and boxes weighing up to 25 pounds is required.
- A professional, friendly demeanor is required for visitor and front-desk interactions.
- Ability to handle confidential information with discretion is required.
Responsibilities
- Print and prepare outgoing letters and mail for homeowners associations.
- Process outgoing mail for timely delivery by sorting, stuffing, sealing, and applying postage as needed.
- Verify the accuracy of addresses and documents before mailing.
- Retrieve mail from the offsite post office box in Worthington, sort it, and scan incoming physical mail.
- Process and route scanned and physical mail to the appropriate association, department, or staff member.
- Maintain accurate records of incoming mail as required.
- Support special mail projects requested by homeowners associations, including bulk mailings, notices, assessments, and ballots.
- Meet project deadlines and follow the specific instructions provided by each association.
- Keep the mailroom clean, organized, and stocked with necessary supplies.
- Maintain printers, scanners, postage machines, and other equipment, and report issues as needed.
- Order and maintain inventory of mailroom, general office, and kitchen supplies.
- Monitor stock levels and place orders in a timely manner to avoid shortages.
- Code and route mailroom, office, and kitchen supply invoices to Accounting for payment.
- Maintain the cleanliness and organization of the kitchen and breakroom area, keeping drinks and snacks stocked and presentable.
- Answer the office door, greet visitors professionally and courteously, and direct them to the appropriate staff member.
- Answer and route incoming phone calls to the appropriate staff member or department.
- Respond to Resident Services requests received by email, including key and FOB requests, amenity reservations, and linking requests to homeowner accounts.
- Enter and maintain resident and vendor information in property management software.
- Provide general administrative support and assist other departments during periods of high volume.
Desired Qualifications
- Prior mailroom, clerical, or administrative experience is preferred.
- Familiarity with property management software such as Yardi, AppFolio, or similar software is preferred.