Administrative Assistant

Description

This is a full-time, 12-month position that provides administrative and clerical support to the deans and faculty for the Colleges of Social Sciences and Business Department while maintaining a positive, professional atmosphere. This position also ensures that the departmental offices run in an effective and efficient manner and that the many and varied needs of our clients are addressed in a timely and professional manner.

• Serves as a first contact by responding to inquiries and by directing individuals to the proper offices/personnel.
• Conduct data management which includes, assessment data, syllabi and other records
• Schedules meetings, rooms, and appointments; coordinates schedules, distributes materials, makes agendas, and takes minutes as requested.
• Types, photocopies, distributes, and files college documents (e.g., course syllabi, correspondence reports, etc.) as requested.
• Manages office supplies and inventory.
• Manages building needs and workorders.
• Sorts and delivers mail promptly.
• Manages outgoing mailings and assists with document management for programs and departments.
• Performs budget-tracking, prepares and submits requests for reimbursement and check requests, and develops spreadsheet reports as requested.
• Obtains, assembles, and maintains departmental information for use as requested for the colleges and departments.
• Conducts continuous data collection for required reporting to accreditation and institutional entities as needed by colleges and departments.
• Serves as point of contact for faculty recruiting process and assist new faculty with office set up and orientation process.
• Initiates the onboarding process of new faculty and monitors the process.
• Supervises student workers
• Assist with event planning and promotion
• Assist in social media marketing for the colleges
• Assists with marketing and enrollment / recruitment activities for the colleges
• Special projects requests by the Deans

Requirements

• Must have a high school Diploma; associate degree prefered
• Must have good skills with MS Office programs such as word and excel
• Must be capable of self-direction with an ability to prioritize and complete tasks in a timely fashion.
• Must possess strong interpersonal skills that enhance effective relationships with colleagues and students.
• three to five years experience