Facilities Manager

Department

Booth Facilities: Business Administration

About the Department

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary

The Manager of Building Services leads the day-to-day administrative and operational functions of the Gleacher Center, ensuring a smooth, efficient, and welcoming environment for staff, faculty, students, and visitors. This role provides comprehensive office management support, including the supervision of front-line facility and administrative staff, the oversight of supply inventory, and the coordination of operational logistics for building users. Additionally, the Manager is responsible for performing simple accounting tasks such as processing purchase orders, assisting with expense reconciliations, and supporting the department’s financial tracking and reporting. This position also serves as a key contact for building access, parking, mail, and central office functions, and regularly collaborates with the Harper Facilities team to unify departmental operations.

Responsibilities

• Familiar with all Booth buildings to help unify the new combined Booth Facilities Department.
• Manages the daily operations and overall organization of the central office, including supervising administrative workflows and ensuring office procedures are consistently followed.
• Assists with onboarding new staff by providing and checking out phone numbers, access cards, and suite access.
• Creates and updates the building directory.
• Assists with telecoms within the building(s).
• Assists in the coordination and scheduling of custodial, security, and staff for daily building needs and special events as needed.
• Maintains accurate records of office supply inventories and oversees the replenishment of all necessary materials.
• Manages all incoming and outgoing deliveries, including the distribution and forwarding of mail to various departments and University divisions.
• Oversees parking lists, including the assignment of spaces for faculty, guests, and authorized users, and facilitates access approvals and card programming.
• Administers building and suite access for Booth staff, students, and faculty by programming access cards and supporting the onboarding of new users.
• Performs basic accounting functions, including assisting with the creation and processing of purchase orders, reconciling GEMS reports and supporting documentation, managing postage meter funds, and supply/service tracking for office equipment, supporting invoice approvals and tracking expenditures with the Accounting Office.
• Monitors and responds to Facilities emails, assigns and tracks work orders, and generates supporting reports as needed.
• Assists in the maintenance, implementation, and training for the work order and access control systems.
• Supports the coordination of safety drills, event logistics, room setups, and capital projects as needed.
• Maintains accurate and confidential office records; produces operational or financial reports as requested.
• Provides building tours, serves as a resource to visitors, and ensures a positive experience for all building users.
• May assist or support capital projects within the buildings.
• Serves as backup and cross-trains in other duties as needed or required.
• Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies.
• Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Prepares financial and/or administrative reports.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

---

Preferred Qualifications

Experience:

• Background in a union environment.  
• Successful experience as a manager.

Preferred Competencies

• Excellent verbal and written communication skills.
• Customer service skills.
• Decision making skills.
• Organize, prioritize and manage many projects simultaneously.
• Work as part of a team and independently.
• Proven exceptional organization, diplomacy and communication skills with many types of constituencies (faculty, staff, students, vendors, suppliers, etc.).
• Understanding and appreciation of higher education.
• Maintain confidentiality.

Working Conditions

• Occasional evening or weekend coverage.
• This position is currently expected to work in the office.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

Job Family

Administration & Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Hourly

​
FLSA Status

Non-Exempt

​
Pay Range

$26.44 - $27.40

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.