Director of Grants Management

Overview

St. John's Riverside Hospital is a leader in providing the highest quality, compassionate health care utilizing the latest, state-of-the-art medical technology. Serving the Westchester community from Yonkers to the river town communities of Hastings-on-Hudson, Ardsley, Dobbs Ferry and Irvington, St. John's Riverside has been and continues to be a unique and comprehensive network of medical professionals dedicated to a tradition of service that spans generations.

St. John’s has been an integral part of the community since the 1890's and its’ commitment to provide the community with the most advanced medical services available continues to be the hospitals’ vision, mission and value. St. John's Riverside Hospital built itself around an early foundation of nursing and community service. In 1894, the Cochran School of Nursing, the oldest hospital-based school of nursing in the metropolitan area, was founded, thus making the St. John's Nursing Staff more than just the backbone of the hospital, but the heart and soul. St. John’s dedicated nurses give superior attention to those who need it most with a strong emphasis on patient and family-focused nursing care.

St. John’s Riverside Hospital staff is committed to making life better for all patients. The hospital continues to elevate the services provided with the goal of increasing the quality of life for all who entrust St. John's Riverside Hospital to their care.

St. John’s Riverside Hospital  is an equal opportunity employer. We maintain a policy of non-discrimination in providing equal employment to all qualified employees and candidates regardless of race, creed, color, national origin, sex, age, disability, marital status, or other legally protected classification in accordance with applicable federal, state, and local law.

Personalized care together with advanced technology is what it means to be Community Strong

Responsibilities

Under the supervision of the Associate Vice President – Grants & HOPE Center and working with hospital leadership, the position coordinates and supervises financial and administrative operations relating to hospital grants, both public and private. Primary areas of responsibility including pre- and post-award financial reporting & budgeting, budget management, grant reporting, development of administrative/financial data processing systems relating to grants and working with grant writers to produce funded projects. Oversees both the pre-award and post-award activity for the funding, verify availability of funds and allowable expenses as dictated by funding agency; communicate new regulations, procedures, and complete final expenditure reports. Grant writing and coordination and communication with contracted grant writers and funders is necessary.

• Plan, implement, administer, coordinate, monitor and evaluate the specific activities of all assigned financial and administrative functions. Develop and modify policies/procedures/systems in accordance with organizational needs and objectives, as well as government regulations. Manage grant projects according to the grant’s requirements. Provide hospital-wide management of grant-related processes. • Coordinate and carry out specialized grants management functions including:• Preparing and submitting budget modifications, tracking spending to date and preparing reports on over/underspending, preparing budgets, compile necessary materials, ensure compliance with all requirements, communicating with federal, state, and local/foundation grants officials regarding questions or problems. Also, develop or assist in the development of contracts to support grant-related activities. • Monitor subgrantee and contractor reporting and, when applicable, issue payments; verify quarterly financial reports, prepare summary spreadsheets, authorize payments, verify issuance of checks; initiate the draw of federal funds. Working with institutional accountants, maintain accurate records of grant expenditures and projections of expenses in order to inform Finance of issues relating to cash flow. • In conjunction with the AVP, works with contractors to manage the NYS Certificate of Need applications and other required state documents to support grants management functions.• Manages the hospital MWBE obligations under the various grant programs. • Manage a variety of grant-related portals including those of NY State Department of Health, NY State Grants Gateway, NY City PassPort, VendRep, and others as necessary.• Coordinates with the finance department and hospital personnel in preparing for grant related state and federal audits.• After thorough review and with written permission of the AVP and/or the CFO/CEO sign off on vouchers for grant reimbursement. • Research information for institutional grant proposals. Identify subject matter experts and coordinate subject matter contributions for proposal development and implementation. • Assist grant recipients within the hospital by providing technical assistance to assure that vouchers and reports are completed and submitted on time. In conjunction with the AVP, assure that outstanding grant deliverables do not exceed a limit jointly set with the CEO and/or CFO. • Meets funder reporting schedules and requirements. Maintains files to support grant compliance including assuring that all required reports (narrative and fiscal) are submitted completely and on-time.• Demonstrate a commitment to use of the grant making process to support health equity and community involvement throughout the hospital system to enhance health outcomes for all area residents. Support community involvement in the hospital’s grant making process. • Supervises the Grants Manager and Accountant – HOPE Center positions to assure smooth and efficient program operations.

Qualifications

• Master’s degree in applicable human services field, social work, public health, public administration, management or business required. • Minimum of 4 years experience in hospital management required with at least four years’ experience in direct grants management. The position requires strong leadership and management skills, including critical thinking in high stress situations, demonstrate initiative and resourcefulness, and possess exceptional communication skills with the ability to motivate and work effectively with others.• Good understanding of nonprofit business operations and federal/state grant and contract funding mechanisms. Understands the processes required to maintain eligibility for grants as a not-for-profit and supports those processes within the hospital, when needed. • Researches trends, statistics, and data for grant proposals including performing research and data gathering to support grant development. • Ability to deal effectively with and represent the Hospital to a wide range of federal, state and local agencies (including community coalitions), subgrantees, financial institutions, vendors, consultants, and others, including good basic negotiating skills. Ability to work effectively with other Center staff, Board members, and affiliated organizations.• Demonstrated ability to communicate in writing, using advanced writing skills is required.• Demonstrated ability to provide correct and understandable fiscal reports relating to grants management. • Training and/or experience in project management and/or experience in community health practice preferred