Executive Administrative Assistant

ABOUT PERFORMANT:

At Performant, we’re focused on helping our clients achieve their goals by providing technology-enabled services which identify improper payments and recoup or prevent losses due to errant billing practices. We are the premier independent healthcare payment integrity company in the US and a leader across several markets, including Medicare, Medicaid, and Commercial Healthcare. Through this important work we accomplish our mission: To offer innovative payment accuracy solutions that allow our clients to focus on what matter most – quality of care and healthier lives for all.

If you are seeking an employer who values People, Innovation, Integrity, Fun, and fostering an Ownership Culture – then Performant is the place for you!

ABOUT THE OPPORTUNITY:

Hiring Range: $89,000 - 100,000 base salary

The Executive Administrative Assistant is responsible for autonomously performing routine to complex administrative support for the VP of Audit Services and their direct reports including schedule management, relationship management and task management. The Executive Assistant is seen as a business partner to the Audit leadership team and is responsible for ensuring the team is able to perform at the highest levels.  The Executive Assistant must enjoy working in a fast-paced, change-oriented environment and handling a wide range of administrative and executive/senior leadership-related tasks.

Key Responsibilities:

• Manages assigned executive calendar(s), arranges travel, and organizes teleconferences, team events, and offsite meetings as necessary
• Provides professional administrative support such as typing, editing, copying, filing, faxing, and researching complex topics
• Draft communications on behalf of executives with appropriate style and alignment with business objectives
• Assist with coordination of new employee onboarding and training schedule within the Audit group
• Coordinate activities and manage relationships across external stakeholders and vendors; conduct research on behalf of Audit leadership and analyze results as needed
• Tracking expenses and submitting monthly reports to AP; assist in management and tracking of the department budget
• Handles confidential information with the utmost discretion and professionalism

Knowledge, Skills and Abilities Needed:

• Proven ability to provide confidentiality and discretion, and strong organizational skills and detail-orientation.
• Strong to expert level PC skills including MS Office (Word, Excel, Outlook, and PowerPoint), and experience coordinating travel arrangements.
• Strong organizational and administrative skills with the ability to anticipate, improvise, and adapt for optimal resolutions. 
• Excellent written and verbal communication skills with the ability to listen and adapt messages. 
• Proactive, personable, ability to multi-task, desire to be involved.
• Results-oriented style delivering outstanding quality and timeliness, while working independently with little supervision.
• Ability to develop and maintain strong partnerships within and outside the organization. 
• Requires complete confidentiality due to the sensitive aspects of the responsibilities.
• Travel domestically of up to 20% annually.
• This role is expected to be a primarily remote working position, however in-office work may be necessary at times.  If you are residing in south Florida, some workdays may be spent at Performant’s business office location in Plantation, FL.  In-office work requirements will be dependent upon the needs of the Executive team supported and the business overall.  In this role specifically, on-site requirements are expected to be very low and overall flexible.

Required and Preferred Qualifications:

• Requires high school diploma or equivalent (GED); AA/BA degree or a certification in an appropriate field is a plus.

• At least 6 years of administrative support experience, with at least 2 years supporting executives, is required.  Experience in a similar role within a healthcare/hospital environment is a plus.

WHAT WE OFFER:

Performant offers a wide range of benefits to help support a healthy work/life balance. These benefits include medical, dental, vision, disability coverage options, life insurance coverage, 401(k) savings plans, paid family/parental leave, 11 paid holidays per year, as well as sick time and vacation time off annually. For more information about our benefits package, please refer to our benefits page on our website or ask your Talent Acquisition contact during an interview.

Physical Requirements & Additional Notices:

If working in a hybrid or fully remote setting, access to reliable, secure high-speed Internet at your home office location is required.  Proof of such may be required prior to an offer being made.  It is the Employee’s responsibility to maintain this Internet access at their home office location.

The following is a general summary of the physical demands and requirements of an Office/Clerical/Professional or similar job, whether completed remotely at a home office or in a typical on-site professional office environment. This is not intended to be an exhaustive list of requirements, as physical demands of each individual job may vary.

• Regularly sits at a desk during scheduled shift, uses office phone or headset provided by the Company for phone calls, making outbound calls and answering inbound return calls using an office phone system; views a computer monitor, types on a keyboard and uses a computer mouse.

• Regularly reads and comprehends information in electronic (computer) or paper form (written/printed).

• Regularly sit/stand 8 or more hours per day.

• Occasionally lift/carry/push/pull up to 10lbs.

Performant is a government contractor and subject to compliance with client contractual and regulatory requirements, including but not limited to, Drug Free Workplace, background requirements, and other clearances (as applicable). As such, the following requirements will or may apply to this position:

• Must submit to, and pass, a pre-hire criminal background check and drug test (applies to all positions).   Ability to obtain and maintain client required clearances, as well as pass regular company background and/or drug screenings post-hire, may be required for some positions.

• Some positions may require the total absence of felony and/or misdemeanor convictions. Must not appear on any state/federal debarment or exclusion lists.

• Must complete the Performant Teleworker Agreement upon hire and adhere to the Agreement and all related policies and procedures.

• Other requirements may apply.

All employees and contractors for Performant Financial may and/or will have access to Sensitive, Proprietary, Confidential and/or Public data. As such, all employees and contractors will have ownership and responsibility to report any violations to the Confidentiality and Integrity of Sensitive, Proprietary, Confidential and/or Public data at all times.  Violations to Performant’s policy related to the Confidentiality or Integrity of data may be subject to disciplinary actions up to and including termination.

Performant is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Performant will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if you believe a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact Performant’s Human Resources team to discuss further.

Our diversity makes Performant unique and strengthens us as an organization to help us better serve our clients. Performant is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, age, religion, gender, gender identity, sexual orientation, pregnancy, age, physical or mental disability, genetic characteristics, medical condition, marital status, citizenship status, military service status, political belief status, or any other consideration made unlawful by law.

THIRD PARTY RECRUITMENT AGENCY SUBMISSIONS ARE NOT ACCEPTED