Coordinator

Description

Now is the time to join PDS Health. You will have opportunities to learn new skills from our team of experienced professionals. If you're ready to take your career to the next level and gain valuable experience, apply today!

Overview

The Coordinator, De Novo and Procurement will be responsible for coordinating, administering and supporting various procurement and vendor requests as well as office opening activities. Additionally, this role will ensure assigned procurement and pre-open De Novo responsibilities are completed in an effective, efficient and timely manner.

The requirements listed below are representative, but not all inclusive, of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Responsibilities

• Place and document purchase orders, confirm accurate terms for the orders, verify contract pricing and ensure that appropriate discounts and/or promotions are applied.

• Responsible for responding to inquiries regarding tracking and expediting orders.

• Verify and record accurate fulfillment and delivery of all orders placed. Resolve all invoice/packing list or PO discrepancies in a timely manner.

• Maintain complete and accurate records and data of all procurement and inventory activity.

• Order follow-up via telephone and/or email communication.

• Interact and collaborate with suppliers regarding delay in delivery of supplies, receipt of damaged or incorrect quantity of goods, status changes, or cancellations.

• Communicate problems timely and clearly. Follow up on any issues related to invoices.

• Provide a high level of customer service to the field operations team.

• As appropriate, follow-up to ensure that procurement activities have been completed.

• Support offices with any issues they’ve submitted through the ticketing system to ensure their concerns are addressed/resolved in a timely manner.

• Coordinates schedules and manages key pre-opening activities, including but not limited to utility setup (power, gas, water, trash, internet), researching temporary signage requirements, city permitting processing, working with landlords to obtain approvals and key facility information, etc.

• Manage various tasks and deadlines. Plan work activities, including but not limited to collaborating with department team members and cross functional departments to execute tasks.

• Coordinates and lead conference call meetings with vendors and/or internal teams as necessary.

• Other duties as assigned by management.

Required

• Equivalent to high school diploma or general education degree (GED).

• 2+ years related work experience.

• Intermediate to advanced knowledge of Microsoft Office Suite.

Preferred

• Associate or Bachelor's degree in Business or related field from an accredited college.

• Experience with Process and/or Project Management.

• Experience with General Purchasing and Inventory Control Principles.

• Experience in a multi-location organization.

KNOWLEDGE/SKILLS/ABILITIES

• Ability to multi-task effectively without compromising the quality of the work.
• Excellent interpersonal, oral and written communication skills. Able to communicate with operations managers, staff, regulatory agencies, suppliers/vendors.
• Strong customer service with the ability to interact with a managers and end users.
• Organized, detail-oriented, problem solver, process focused. Able to work in a fast-paced environment.
• Self-motivated, reliable individual, capable of working independently as well as part of a team.
• Knowledge of how to operate standard office equipment (e.g., telephones, copiers, facsimiles, calculators).
• Ability to draw valid conclusions, apply sound judgment in making decisions.
• Ability to read and interpret documents such as office emails, vendor invoices and statements
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, decimals and percentages.
• Strong computer and data entry skills with competent knowledge of Microsoft Suite.
• Ability to tell when something is wrong or is likely to go wrong and obtains appropriate assistance for resolution.
• Ability to arrange actions in a certain order or pattern according to a specific rule or set of rules.
• Ability in mathematical reasoning to choose the right methods or formulas to solve a problem.

Benefits

• Medical, dental, and vision insurance
• Paid time off
• Tuition Reimbursement
• 401K
• Paid time to volunteer in your local community

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PDS Health is an Equal Opportunity Employer. We celebrate diversity and are united in our mission to create healthier and happier team members.

Salary Information

$24.30-$32.90 / Hourly