Senior Research Compliance Administrator

The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:  

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.  
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.  
• Please note that applications must be submitted prior to the close of the recruitment.

Once a recruitment has closed, applications will no longer be accepted.  If you need assistance or have questions regarding the application process, please contact Human Resources at (702) 895-3504 or [email protected].

The University of Nevada, Las Vegas invites applications for Senior Research Compliance Administrator, UNLV Sponsored Programs, Post Award [R0147143]

This position is located in Las Vegas, Nevada in the Office of Sponsored Programs on the University of Nevada, Las Vegas campus.

ROLE of the POSITION

Primary Job Duties

This position will be responsible to monitor awards and to ensure compliance in the areas related to Sponsored Projects Financial Compliance. Areas of focus will be Sub Recipient Monitoring, Effort Reporting, Salary over the Cap, Cost-Sharing, Progress/Financial reports monitoring, and Audit. This position will work alongside the Associate Director for Post-Award and Financial Compliance to help develop and roll out compliance processes and procedures, and work very closely with the Post Award team to ensure award requirements are met. This position uses Workday extensively and oversees the business process for many of these Financial Compliance areas.

• Ensure compliance with all relevant laws and regulations, as well as internal best practices. Serves as a resource and provides assistance and training, written and verbal, for University personnel to ensure compliance with Uniform Guidance, sponsor guidelines, and University policies.
• Contribute to the development of internal policies and procedures to ensure compliance.

• Point person for the Workday effort reporting process: runs and distributes reports from the system and handles entire process through to certification. Monitors progress, sends notifications, and works with departments to resolve issues and ensure timely certification of reports.

• Responsible for tracking and monitoring all the cost-sharing requirements on externally funded projects. Compiles and reports cost-sharing information used in various reports and surveys.
• Work with Post-Award and departmental staff to ensure accuracy of reported cost-sharing.
• Apply knowledge to the interpretation and analysis of grant documents

• Assist with the follow up to ensure timely submission of progress and financial reports
• Serves as point of contact for all internal/external audits, desk reviews, and surveys. Responds to and handles all requests.

• Work with OSP staff and other campus offices to pull and provide documentation support for the annual audit.

• Work closely with OSP leadership and other campus units in communicating issues and updates related to audit. Respond to sponsor requests for Uniform Guidance/Single Audit Report requests, providing reports, and management letter information regarding finding impacts to funded sponsored research.

• Assist with application of process improvements, policy and procedure development and modification as recommended from the audits

• Monitor awards for Salary over the Cap calculation, which includes: running reports to ensure costing allocations are updated for all DHHS awards for Salary over the Cap. Check to ensure that costing allocations have been entered by the departments for the respective individuals.
• Work to resolve issues related to the calculations for Salary over the Cap.
• Routinely reviews award information related to award requirements and reporting deadlines.

• Tracks the submission of technical and financial reports and ensures that Workday award tasks are complete and reports uploaded. Does follow up with departmental personnel on delinquent submission.

• Administers the process for sub recipient monitoring upon execution throughout award life cycle. Reviews monthly renewing sub awards for risk and audit review. Monitors the status of sub awards issued and ending cycles.
• Works with Grants and Contracts and sub recipients to reduce risk.

• Represent post award administration concerns on ad hoc work groups and other campus units to resolve identified research administration issues

• Lead training for new personnel and participate in and contribute to process improvements.

•  Maintain expertise in federal, state and university regulations, policies and procedures
• Regularly review federal sponsor policies and proposal guides and participate in webinars, trainings or conferences to keep updated on ever changing regulatory compliance pertaining to grants and contracts.

• Work independently or with others on various projects such as surveys, policy/procedure development, form development, or special reports. 
• Assist in the preparation of the University's facilities and administrative cost proposal.
• Gather information and pull reports utilized for the completion/submission of various surveys and reports.
 

KNOWLEDGE

Required

• Experience with Federal grants and post-award grants administration, analysis and reconciliation of grant accounts
• Knowledge of fund accounting, grants accounting, and the functional areas of sponsored programs administration (especially post award administration and compliance)
• General understanding of the nature and requirements of sponsored project contracts, grants, cooperative agreements, billing, and invoicing
• Understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities
• Possess extensive knowledge of major funding sources and their unique policies and procedures
 

Preferred

• Previous Workday experience to include grants module
• Previous Cayuse experience to include awards
• Knowledge of the functional areas of sponsored program administration (Pre-award through Post-award) and a good general knowledge of the nature of research in all academic disciplines
• Previous Cayuse experience
• CRA or CFRA Certification
• Possess knowledge of federal procurement regulations, including the CFR & FAR, agency CFR/FAR implementations, and the Uniform Guidance 2 CFR 200 and audit regulations (Single Audit) that pertain to institutions of higher education

 

SKILLS

Required

• Strong organizational and communication skills, with an ability to work independently and as  part of a team
• Extensive proficiency with Microsoft Word and Excel; and ability to use and execute advanced Excel functions to work with complex data
• Proficiency with Adobe Acrobat Pro; and the ability to combine and edit PDFs
• Strong computer, systems and technology proficiency, including experience with Workday
• Demonstrated customer service focus and an ability to communicate verbally and in writing clearly and effectively, presenting ideas, answering questions and documenting activities.
• Strong analytical, organizational and interpersonal skills
 

Preferred

• Workday experience
• Post-award experience at an R1 institution, in a Post-Award central office, or University setting with research administration and accounting
• Certified Research Administrator (CRA)
• Compliance background in sponsored programs office

ABILITIES

Required

• Demonstrated ability to interpret policies and act independently in a highly complex regulatory/legal/fiscal environment.

COMMITMENT TO DIVERSITY

The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.

MINIMUM QUALIFICATIONS

This position requires a Bachelor’s Degree from an accredited college or university as recognized by the United States Department of Education and/or the Council on Higher Education Accreditation (CHEA) and 3 - 5 years of experience in accounting, finance, and/or compliance monitoring in a private or public sector. Credentials must be obtained prior to the start date.

PREFERRED QUALIFICATIONS

Certified Research Administrator (CRA), 5 – 7 years experience in accounting or finance, 1 – 3 years of supervisory experience, 1 – 3 years of management experience.

SALARY RANGE

Salary competitive with those at similarly situated institutions. Salary range $90,000 - $100,000, dependent on experience.

BENEFITS OF WORKING AT UNLV

• Generous compensation packages, up to 48 days of paid time off, sick leave, and holidays
• Excellent health insurance including medical, dental and vision
• No state income tax
• Comprehensive retirement plans and voluntary benefits programs
• Tuition discounts at Nevada System of Higher Education (NSHE) schools
• Tuition discounts for spouses, domestic partners, and dependents

PERKS

• Flexible work schedule (depending on your department)
• Employee recognition and appreciation programs
• Personal and professional development opportunities
• UNLV athletics ticket discounts
• Statewide employee purchase program discounts
• RebelCard discounts on and off campus
• Wellness programming for all UNLV faculty and staff at no cost
• Opportunity for career advancements to leadership roles

HOW TO APPLY

Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance.

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based.

Although this position will remain open until filled, review of candidates’ materials will begin on May 12, 2025.

Materials should be addressed to Mary Vicuna-Howe, Search Committee Chair, and must be submitted through Workday, as we do not accept emailed materials. For assistance with the application process, please contact UNLV Human Resources at (702) 895-3504 or [email protected].

SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATE

UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the “Find Jobs” process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, “R0147143” in the search box.

If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

PROFILE of the UNIVERSITY

Founded in 1957, UNLV is a doctoral-degree-granting institution of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.

Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report’s annual listing of the nation’s most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.

For more information, visit us on line at: http://www.unlv.edu

EEO/AA STATEMENT

The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible.

TITLE IX STATEMENT

The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University’s commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Box 451062, Las Vegas, NV 89154-1062, Frank and Estella Beam Hall (BEH) Room 553, Telephone: (702) 895-4055; Email: [email protected], or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: [email protected]; or to both. 

Information pertaining to the University’s grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage.

SAFETY AND SECURITY STATEMENT

UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.

JOB CATEOGRY

Administrative Faculty