Administrative Coordinator

This Administrative Coordinator organizes, coordinates, and performs clerical and administrative functions following established standards for the Cardiovascular Section.

Duties\:

• Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions.
• Answers questions, provides information and handles complaints for internal and external customers. 
• Updates office procedures for a more efficient operation when necessary.
• Plans and coordinates special events, meetings, projects, and programs.  Requesting agenda items, reminders, and coordinating logistics.
• Manages records including organizing and maintaining university documentation, continuing education records for faculty development, confidential records, in digital and hard copy form.
• Maintains confidentiality of records.
• Researches, collects and analyzes data and information.
• Schedules appointments and makes travel arrangements 
• Reviews billing from contractors and vendors, adjusts as needed.
• Assists with preparation of budgets, controls delegated budgetary expenses and maintains budgetary records.
• Prepares written reports and/or presentations including data tables and graphics.
• Coordinates with the Sr. Administrative Manager on office and logistical items.
• Performs other related duties as assigned.

This Administrative Coordinator organizes, coordinates, and performs clerical and administrative functions following established standards for the Cardiovascular Section.

Duties\:

• Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions.
• Answers questions, provides information and handles complaints for internal and external customers. 
• Updates office procedures for a more efficient operation when necessary.
• Plans and coordinates special events, meetings, projects, and programs.  Requesting agenda items, reminders, and coordinating logistics.
• Manages records including organizing and maintaining university documentation, continuing education records for faculty development, confidential records, in digital and hard copy form.
• Maintains confidentiality of records.
• Researches, collects and analyzes data and information.
• Schedules appointments and makes travel arrangements 
• Reviews billing from contractors and vendors, adjusts as needed.
• Assists with preparation of budgets, controls delegated budgetary expenses and maintains budgetary records.
• Prepares written reports and/or presentations including data tables and graphics.
• Coordinates with the Sr. Administrative Manager on office and logistical items.
• Performs other related duties as assigned.

Required Education\:  High School Diploma or GED, AND 

• 12 months of office, clerical, and/or administrative experience.

Skills\:

• Basic math skills
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft to include Outlook, Excel, and PowerPoint
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines

Certifications\: None

Working Conditions\:

• Physical\:  
  • Communicate effectively. 
  • Engage in repetitive motion. 
  • Walking, sitting, and standing for long periods of time. 
• Environmental\: 
  • Standard office environment.

Department Preferences\:

• Data analysis and reporting, organizing schedules and distribution, logistical oversight of department workshops, seminars, special events, and meetings.

Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Required Education\:  High School Diploma or GED, AND 

• 12 months of office, clerical, and/or administrative experience.

Skills\:

• Basic math skills
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft to include Outlook, Excel, and PowerPoint
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines

Certifications\: None

Working Conditions\:

• Physical\:  
  • Communicate effectively. 
  • Engage in repetitive motion. 
  • Walking, sitting, and standing for long periods of time. 
• Environmental\: 
  • Standard office environment.

Department Preferences\:

• Data analysis and reporting, organizing schedules and distribution, logistical oversight of department workshops, seminars, special events, and meetings.

Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.