Autonomous Maritime Systems Administrative Assistant-Panama City Beach

Position Description

Are you looking for an exciting, full-time position to support our U.S. Navy Autonomous Maritime Systems programs? We have a need for an Autonomous Maritime Systems Administrative Assistant to work within our Panama City, FL office location.

This position would have opportunity for upward mobility within a growing team of professionals supporting contracts for the Naval Surface Warfare Center, Panama City Division (NSWC PCD) and the Naval Oceanographic Office (NAVOCEANO). Under limited supervision, this position will provide routine clerical and administrative support to senior personnel, managers, technical customers, and/or projects according to well established procedures. Also assembles and analyzes complex information or data and develops reports. This mid-level position has great potential for career growth in growing team within a key market space in the local Defense Contracting Industry.

In this role you will:

• Maintains a front desk to greet customers, subcontractors, and vendors while monitoring a current visitor log. Will work under the Facility Security Officer (FSO) to ensure all visitors are screened and compliant per security protocols.
• Coordinates projects and logistical details to ensure smooth operation of a department, field location or specific project.
• Assists senior personnel in sorting inventorying and distributing inbound equipment and materials to local customers. 
• Processes receiving documentation for equipment and materials using Government forms such as DD1149 or DD250.
• Drafts correspondence and prepares presentations, sets up meetings and travel arrangements.
• Prepares paperwork and forms and develops new forms and procedures as appropriate.
• Verifies paid invoices against purchase orders and cost summary sheets and monitors departmental spending against budget. Assists in budget preparation.
• Maintains records, information, data, and statistic on department activities and may monitor project schedules for management.
• Receives, processes, and maintains documents such as time records, travel, invoices, and purchase orders.
• Responsible for preparing weekly and monthly reports involving research and data collection to align with contract deliverables.
• Adheres to administrative procedures and makes recommendations to improve efficiency.
• Advises managers and staff on proper procedures and policies.
• Must have the capability to effectively communicate as a cohesive member of a fast-paced team to keep up with urgent requirements.
• Performs additional duties and responsibilities as assigned by upper management.

Qualifications

To be successful in this role, you must have:

• An Associates Degree and 2 years of related experience 
  • OR a High School Diploma and 5 years of related experience 
• The ability to obtain and maintain a DoD Secret Security Clearance is required.
• Proficiency in word processing skills and proficiency in Microsoft applications.
• Excellent grammar, punctuation, spelling, and proofreading skills.
• Ability to travel 10%

Additional desired experience and skills:

• Experience in technical writing 
• A Bachelor's degree

If you are interested in supporting and working with our passionate Serco team - then submit your application now for immediate consideration. It only takes a few minutes and could change your career!

Company Overview

Serco Inc. (Serco) is the Americas division of Serco Group, plc. In North America, Serco’s 9,000+ employees strive to make an impact every day across 100+ sites in the areas of Defense, Citizen Services, and Transportation. We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers. Serco serves every branch of the U.S. military, numerous U.S. Federal civilian agencies, the Intelligence Community, the Canadian government, state, provincial and local governments, and commercial clients. While your place may look a little different depending on your role, we know you will find yours here. Wherever you work and whatever you do, we invite you to discover your place in our world. Serco is a place you can count on and where you can make an impact because every contribution matters.

To review Serco benefits please visit: https://www.serco.com/na/careers/benefits-of-choosing-serco. If you require an accommodation with the application process please email: [email protected] or call the HR Service Desk at 800-628-6458, option 1. Please note, due to EEOC/OFCCP compliance, Serco is unable to accept resumes by email.

Candidates may be asked to present proof of identify during the selection process. If requested, this will require presentation of a government-issued I.D. (with photo) with name and address that match the information entered on the application. Serco will not take possession of or retain/store the information provided as proof of identity. For more information on how Serco uses your information, please see our Applicant Privacy Policy and Notice.

Serco does not accept unsolicited resumes through or from search firms or staffing agencies without being a contracted approved vendor. All unsolicited resumes will be considered the property of Serco and will not be obligated to pay a placement or contract fee. If you are interested in becoming an approved vendor at Serco, please email [email protected].

Serco is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Pay Transparency

Our Total Rewards package includes competitive pay, performance-based incentives, and benefits that promote well-being and work-life balance—so you can thrive both professionally and personally. Eligible employees also gain access to a wide range of benefits from comprehensive health coverage and health savings accounts to retirement plans, life and disability insurance, and time-off programs that support work-life balance. Program availability may vary based on factors such as contract type, location, hire date, and applicable collective bargaining agreements.

Salary range: The range for this position can be found at the top of the posting. This range is provided as a general guideline and represents a good faith estimate across all experience levels. Actual base salary will be determined by a variety of factors, including but not limited to, the scope of the role, relevant experience, job-related knowledge, education and training, key skills, and geographic market considerations. For roles available in multiple states, the range may vary to reflect differences in local labor markets. In addition to base salary, eligible positions may include other forms of compensation such as annual bonuses or long-term incentive opportunities.

Benefits HIGHLIGHTS – Comprehensible Benefits for Full-time Employees (Part-time members receive a customized package tailored to their role).

• Medical, dental, and vision insurance
• Robust vacation and sick leave benefits, and flexible work arrangements where permitted by role or contract
• 401(k) plan that includes employer matching funds
• Tuition reimbursement program
• Life insurance and disability coverage
• Optional coverages you can buy, including pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
• Birth, adoption, parental leave benefits
• Employee Assistance Plan that includes counseling conditions
• Specific benefits are dependent upon the specific contract as well as whether the position is covered by a collective bargaining agreement or the Service Contract Act.

To review all Serco benefits please visit: https://www.serco.com/na/careers/about-us.

Serco complies with all applicable state and local leave laws, including providing time off under the Colorado Healthy Families and Workplaces Act for eligible Colorado residents, in alignment with our policies and benefit plans. The application window for this position is for no more than 60 days. We encourage candidates to apply promptly after the posting date, as the position may close earlier if filled or if the application volume exceeds expectations. Please submit applications exclusively through Serco’s external (or internal) career site. This is a U.S.-based role. If an applicant has any concerns with job posting compliance, please send an email to: [email protected].