Project Management Officer

Job Title

Job Description

About Signify

Through bold discovery and cutting-edge innovation, we lead an industry that is vital for the future of our planet: lighting. Through our leadership in connected lighting and the Internet of Things, we're breaking new ground in data analytics, AI, and smart solutions for homes, offices, cities, and beyond.

At Signify, you can shape tomorrow by building on our incredible 125+ year legacy while working toward even bolder sustainability goals. Our culture of continuous learning, creativity, and commitment to diversity and inclusion empowers you to grow your skills and career.

Join us, and together, we’ll transform our industry, making a lasting difference for brighter lives and a better world. You light the way.

More about the role

This is an exciting job opportunity for you to light the way as a Project Management Officer - Program FORCE in Bangalore with Signify.

We are seeking an experienced Project Management Officer for Program Force to join our team. This critical role centers on effective global stakeholder management and the comprehensive oversight of resource management, actual and planned time writing, cost reporting, capitalization, and rigorous process documentation. The successful candidate will play a pivotal role in ensuring transparency, accuracy, and efficiency in the management of people, costs, and processes across all streams of the program, with a particular focus on internal and external stakeholders, financial tracking, and audit readiness.

Global Stakeholder & Resource Management

• Engage and collaborate with global stakeholders to ensure alignment and clarity in all aspects of resource management and financial administration.
• Record all onboarded personnel (dedicated and non-dedicated) in the Force Program, ensuring proper approval and accurate timing of entries.

Actual Time Writing & Cost Management

• Design, implement, and maintain monthly templates per workstream for hour registration for both internal (including PMO) and external personnel (including SI).
• Maintain and update hourly tariffs for each person involved in the program.
• Create and manage a comprehensive master file for time writing and cost, enabling trend analysis and comparison of allocated costs per workstream.
• Conduct weekly checks for completeness and sanity of time writing entries, coordinating review and sign-off with Stream Leads.
• Execute accurate cost allocations between Business and Project Force, including the management of cross charges.
• Download and process Concur reports for Project Force travel expenditure.
• Oversee purchase order (PO) management, accruals, and invoice booking for the project.
• Calculate and report on double cost components for dedicated resources, accounting for both time writing and salary costs.
• Prepare and deliver actual cost reports (one-pager/slider) for PMT/SteerCo review.

Planned Time Writing & Cost Forecasting

• Coordinate with track leads (business and digital) to plan resources 12 months in advance, ensuring proactive and strategic workforce planning.
• Coordinate accurate forecasting activities in line with stream budgets and changing program dynamics.
• Work closely with stream leads to repurpose or reshuffle budget and forecast allocations as needed.

Capitalization Management

• Monitor and report on capitalization of purchase orders and ensure compliance with internal policies and external regulations.
• Set up and oversee capitalization processes for System Integrators (SI), including Capgemini.
• Monitor and report on capitalization related to time writing for internal digital, business, and external contributors.
• Consolidate files related to capitalization for reporting and audit purposes.
• Maintain a comprehensive repository to support external audits.

Process Documentation & Audit Readiness

• Establish, maintain, and continuously improve process documentation, acting as the first point of contact for related queries.
• Support and, when required, host workshops with stakeholders to ensure robust program (financial) administration and knowledge sharing.
• Maintain and organize a documents repository to facilitate (external) audit requirements.

Qualifications & Competences

• CA Inter / MBA with 5-8 years of experience.
• Experience with time writing, cost allocation, and reporting tools.
• Familiarity with capitalization processes and audit preparation.
• Exceptional stakeholder management and communication skills.
• Proficiency in data consolidation, reporting, and trend analysis.
• Self starter, pro active with a creative and problem solving mindset.

Everything we’ll do for you

You can grow a lasting career here. We’ll encourage you, support you, and challenge you. We’ll help you learn and progress in a way that’s right for you, with coaching and mentoring along the way. We’ll listen to you too, because we see and value every one of our 30,000+ people.

We believe that a diverse and inclusive workplace fosters creativity, innovation, and a full spectrum of bright ideas. With a global workforce representing 99 nationalities, we are dedicated to creating an inclusive environment where every voice is heard and valued, helping us all achieve more together.

Come join us, and together we can light the way.