Document Conversion Specialist

Department

CSL Student Disability Services: Temporary Workers

About the Department

Campus and Student Life (CSL) is comprised of a variety of departments that serve all of the University's undergraduate, graduate, and professional school students, as well as the campus community more broadly. CSL's programs and services focus on supporting student academic success, promoting wellbeing, providing opportunities for personal growth and leadership development, developing community and engagement through the residential housing and dining program, and in areas such as artistic expression, spiritual exploration, and athletic competition. CSL has a profound commitment to the diversity of the University of Chicago community and is focused on creating an environment where students can thrive. Through its wide array of programs and services, CSL provides opportunities and experiences that build community, help students grow personally and professionally, and create a place that students can call home.

Student Disability Services (SDS), a department within Campus and Student Life, works in collaboration with University of Chicago faculty and staff to provide resources, support, and accommodations to ensure that all aspects of student life are accessible and inclusive of persons with disabilities. To ensure the intellectual richness of research and education, the University of Chicago seeks to provide an environment conducive to learning, teaching, working, and conducting research that values the diversity of its community. The University strives to be supportive of the academic, personal, and work-related needs of each individual and is committed to facilitating the full participation of students with a disability in the life of the University. The University is committed to complying with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA).

Job Summary

Student Disability Services (SDS) is seeking a reliable, attentive, process-driven individual to fulfill one of our Part-Time Document Conversion Specialist roles.

The mission of Student Disability Services is to ensure full participation and equitable access for students with disabilities. Students rely on document conversion services to receive timely, accessible course materials. SDS operates under the legal regulations of the Americans with Disabilities Act, Section 504, and the Rehabilitation Act of 1973.

This position supports the Document Conversion Access Coordinator of Student Disability Services with the production of accessible alternate media for students with disabilities. Primary duties include converting course materials into accessible formats for students by using a variety of software, submitting converted files by specified deadlines, and communicating with the Document Conversion team.

This is a remote position, but some in-person work will be required for training, obtaining equipment, and occasional job responsibilities. We are looking for someone to work 15 to 19.5 hours per week.

The work demand for this position varies throughout the year. Peak times include the beginning of each quarter (typically September, October, January, and March), with more moderately paced work during the rest of the academic year. Summer work and projects may differ from work during the academic year, depending on office needs. Work is assigned with the same expectations for completion during fast-paced and slower-paced work periods.

There will be a fixed weekly schedule for the first academic quarter for this position.

Responsibilities

• Convert various file formats into accessible Microsoft Word documents using OCR software, math editing software, and Microsoft Office.

• Closely follow provided instructions for converting files into accessible formats according to student needs, best accessibility practices, and WCAG 2.0 Web Accessibility Guidelines.

• Create alternative text descriptions for images that are accessible with screen reader technology.

• Convert math content into accessible formats using Math Type and OCR software.

• Format accessible documents in Microsoft Word and PowerPoint.

• Convert other course materials as instructed by the Document Conversion Coordinator.

• Upload prepared accessible files to Box in a timely manner.

• Complete assigned tasks within deadlines communicated by the Document Conversion Access Coordinator.

• Monitor online workspaces for new assignments; retrieve course content from Learning Management Systems.

• Log completed work at the end of each shift/assignment.

• Carefully review and proofread converted course materials for accuracy and accessibility.

• Review feedback on assignments, then edit and resubmit them according to the feedback.

• Ensure that converted files retain all content and meaning of the source files.

• Communicate with other Document Conversion Specialists and the Document Conversion Access Coordinator tasks; be responsive to all communications regarding deadlines, updates, and work requirements.

• Maintain confidentiality of student information.

• Complete training on various digital accessibility topics.

• Attend scheduled virtual team meetings.

• Assist with other tasks related to document accessibility as needed.

• Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office.

• Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar.

• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Experience:

• Experiences with university-level mathematics.
• Working knowledge of WCAG 2.0 digital accessibility standards and best practices
• Experience using ABBYY FineReader or similar OCR software
• Experience with MathType or similar equation-editing software
• Experience describing complex visual content.

Preferred Competencies

• Practical experience with creating accessible digital content.
• Knowledge of PC operating systems.
• Ability to do detailed computer work for extended periods.
• Ability to format in Microsoft Word, Excel, and PowerPoint.
• Ability to follow detailed technical instructions and work independently.
• Ability to proofread and review formatting of university-level documents.
• Ability to meet strict deadlines and prioritize work based on complexity and time requirements.
• Excellent attention to detail while performing repetitive tasks.
• Proactive problem solving and technical troubleshooting skills.
• Excellent communication skills.
• Proactive in reporting issues in order to determine solutions.

Application Documents

• Cover Letter (preferred)
• Resume (required)
• List of Three Professional References (preferred)

Job Family

Administration & Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

19.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Hourly

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FLSA Status

Non-Exempt

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Pay Range

$16.50 - $19.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

This position is not eligible for benefits.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.