Job Description

PLEASE NOTE: APPLICANTS MUST BE PERMANENT IN THE TITLE ADMINISTRATIVE MANAGER IN ORDER TO BE CONSIDERED.

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP’s water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of NYC.

The Office of Executive Administration provides essential administrative support services to multiple bureaus and offices within the Agency as well as multiple Mayoral Offices that support the Agency’s mission, including direct support services to the Commissioner of DEP. Services include managing all budgets, human resources management, facilities management, budget, procurement and training.

The Director of Procurement will report directly to the Bureau Administrator for Executive Administration and under minimal direction, with wide latitude for independent initiative, judgment and decision-making, manage complex fiscal administration, oversee & direct a professional staff responsible for all fiscal and procurement services, ensuring that these activities within the Office of Executive Administration run effectively and efficiently.

The selected candidate will oversee all procurement needs of 12 different bureaus and offices, with over 300 employees, managing, under the purview of the Commissioner and CFO, along with several City Hall Offices, each with their own specific set of needs, DEP Sr. Staff and City Hall Directors. The Director will serve as oversight for procurement of goods and services, overall responsibility for procurement actions based on the OTPS budget and bureau needs including, contracts, micro-purchases, service agreements, etc. Will ensure compliance to all existing Procurement Policy Board rules, Agency Chief Contracting Officer and Comptroller rules and regulations. Additionally, the candidate and will collaborate with all bureaus and offices under the purview of Executive Administration in the management of procurement metrics across the bureau to produce concise reports and recommendations for improvements; work with Sr. Leadership on all levels to perform needs assessments, develop fiscal year spending plans, analyses, and reports.

Qualifications

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in "1"
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in "1", "2" or "3" above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3½
years.