Job Description

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP’s water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.

New York City has approximately 140,000 catch basins, 114,000 hydrants, 90,000 valves, 14 gatehouses, 3 reservoirs, 68 groundwater wells, a 100-million-gallon underground storage tank and 7,000 miles each of both sanitary sewers and water mains. The responsibility of maintaining these vast networks falls under the Department of Environmental Protection’s Bureau of Water and Sewer Operations (BWSO).

The primary responsibilities of the Bureau of Water and Sewer Operations are the operation, maintenance and protection of the City’s drinking water and wastewater collection (sewer) systems; the protection of adjacent waterways; and the development and protection of the Department’s Capital Water and Sewer Design Program. The Bureau also approves and inspects water and sewer connections performed by licensed plumbers and/or authorized contractors. In addition, the Bureau has overall responsibility for the approval and inspection of all public and private construction projects which could impact on the City’s water or sewer systems.

The Department of Environmental Protection’s (DEP) Bureau of Water and Sewer Operations (BWSO), Division of Management Services, seeks to hire four (4) Level II Procurement Analysts for the BWSO Budget and Procurement Unit.

BWSO BUDGET & PROCUREMENT UNIT:
The BWSO Budget & Procurement Unit is charged with managing the entire bureau’s capital and expense (OTPS) budget and processing order and contracts to support the bureau’s 24/7 operations. These procurements range from micro-purchases to large multimillion-dollar contracts and involves a variety of solicitation methods as per the City of New York PPB rules.

The Procurement Analysts will have a proactive role in performing tasks that will impact all divisions bureau-wide. Duties and expectations are as follows, but not limited to:

- Ensuring all of procurement processes are incompliance with DEP standards and the associated budget to the contracts (capital and/or expense funded) is aligned;
- Reviewing procurement submissions to ensure that they are comprehensive, coherent and complete;
- Providing guidance and feedback to project managers about procurement procedures, problems, and take initiatives to find solutions and/or alternatives;
- Maintain close communication and coordination with the respective BWSO Directors and Deputy Chiefs to review, analyze budgetary new needs and reductions for OMB submission, as well as other agency-wide budgetary exercises;
- Prepare purchase orders, storehouse requisitions, and payment packages on behalf of BWSO;
- Maintain and ensure funds are available for various procurements and contracts;
- Navigate and update information in various budget and procurement database systems;
- Update and maintain internal tracking sheets pertaining to budget and procurement progress;
- Provide written and analytical reports to internal and external parties, as requested – at times within a tight timeframe;

***ALL CANDIDATES MUST BE PERMANENT IN THE TITLE OF PROCUREMENT ANALYST***

Qualifications

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.