Full-Time
Executive Assistant
Updated on 9/4/2026
FlatironDragados
Infrastructure construction company
Compensation Overview
CA$80k - CA$110k/yr
Toronto, ON, Canada
In Person
Associate's
 Administrative & Executive Assistance (1) |
|---|
- A diploma in Office or Business Administration is preferred.
- Five to ten years of administrative experience supporting one or more senior executives is required.
- Expert knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint, SharePoint, and Visio, is required.
- Proven time-management skills and the ability to take initiative in developing and completing assigned projects and duties are required.
- Technical and professional writing and correspondence skills are required.
- Strong organization, problem-solving, and multitasking skills are required.
- The ability to build and maintain strong relationships across all levels of the company is required.
- The ability to maintain strict confidentiality with company and personnel matters is required.
- Provide proactive executive administrative support to the President across day-to-day responsibilities and special projects related to projects and operations.
- Act as a key point of contact between the President, senior leadership, employees, clients, and external stakeholders.
- Prepare business expense and mileage reports, review and process invoices, schedule meetings, and manage the President's calendar.
- Coordinate travel arrangements, including detailed itineraries, multi-segment bookings, and required documents.
- Coordinate and participate in team meetings, manage agenda items, and record and distribute minutes.
- Prepare reports and presentations for meetings using data, spreadsheets, and guidance from executive leadership.
- Assist with corporate events, leadership meetings, and strategic activities by arranging logistics, including facilities, catering, invitations, and speakers.
- Maintain knowledge of the company's values and strategic plan.
- Support published corporate policies.
FlatironDragados is a civil infrastructure contractor delivering large transportation and public works projects. The company builds bridges, roads, rail systems, tunnels, water infrastructure, and other complex public assets. It serves government agencies, infrastructure owners, communities, engineering partners, and construction stakeholders. Its operating model centers on project-based delivery combining engineering, procurement, field construction, safety, equipment, and joint-venture coordination. Teams work across civil engineering, construction, project controls, safety, estimating, procurement, equipment, and field operations. Work depends on specialist expertise, clear client coordination, practical delivery, and ongoing support across projects and operating teams.
Company Size
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Total Funding
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Headquarters
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Founded
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