Why Charlie Health?
Young people across the nation are grappling with a mental health crisis characterized by escalating rates of depression, anxiety, trauma, substance use disorders, and suicide. Individuals who seek support are met by geographical and financial barriers, driving increased urgency for a new approach to behavioral health treatment.
At Charlie Health, our mission is to connect the world to life-saving mental health treatment. Our treatment programs combine curated peer groups, individual therapy, and family therapy into personalized, evidence-based treatment plans to provide long-term healing from home. By prioritizing connections among young people with shared mental health experiences and goals, Charlie Health fosters sustainable healing and achieves industry-leading clinical outcomes, with over 90% of our clients seeing improvement in their most severe mental health symptoms.
Every member of the Charlie Health team is fueled by an unwavering passion for our mission. If you share this commitment, we invite you to join us in making a tangible impact on the mental health landscape.
About the Role
The purpose of this position is to ensure patient accounts are accurately reflected according to proper claims accounting when reviewing credit balances due to either the patient or the insurance payer. Given the complexities of the insurance contracts and patient financial records, it is vital we have strong, analytical, customer focus driven individuals in this role.
Our team is comprised of passionate, forward-thinking professionals eager to take on the challenge of the mental health crisis and play a formative role in providing life-saving solutions. We are looking for a candidate who is inspired by our mission and excited by the opportunity to increase access to mental healthcare and impact millions of lives in a profound way.
Responsibilities
- Review and research patient accounts with credit balances. Contact insurance payers and patients to help determine resolution. Evaluate documentation for posting or payment discrepancies. Initiate a refund or validate a corrected claim using billing software based on payer regulations and departmental policies and procedures. Recognizes and reports trends and potential problems with billing and posting issues that create credit balances. Documents all actions taken
- Validate all requests from insurance payers for a refund, ensuring they are legitimate in accordance with our contractual obligations. Initiate a refund within the required timeframe. Documents all actions taken
- Reviews payer bulletins and websites for changes in rules and regulations. Corresponds with the Billing team and Commercial Strategy on any updates from bulletins and/or websites.
- Responds to all refund requests for timely claim resolution and prompt patient customer service
- Performs in accordance with accepted procedure and responds to special requests by management in a timely and accurate manner
- Adheres to the policies and procedures. Uses tact and courtesy in all interactions including but not limited to staff, patients, and payers. Promotes a positive image and supports management in goals and objectives. Handles inquiries and complaints discreetly and effectively
Requirements
- 3+ years of payer refund experience, preferably in behavioral health
- Knowledge of payer specific requirements
- Experience in navigating payer websites
- Highly organized and able to track workflows through various tools
- Proficiency with medical record technology required
- Proficiency in Microsoft office required
- Knowledge of medical billing practices, office policies and procedures
- Knowledge of all confidential requirements regarding patients and strict maintenance of proper confidentiality on all such information
- Excellent written and verbal communication skills
- Strict attention to details
- Able to work a hybrid schedule of 4 days per week in our Nashville office and located within 75 minutes’ commuting distance of the office
Benefits
Charlie Health is pleased to offer comprehensive benefits to all full-time, exempt employees. Read more about our benefits here.
Additional Information
Note: We are not currently considering applicants in CA, CO, NY, and WA for this position. #LI-HYBRID
Our Values
- Connection
- Care deeply
- We care personally about every single person in the Charlie Health ecosystem: our clients, providers, and team members alike.
- Inspire hope
- We inspire hope with every interaction, reminding our clients that we truly and unconditionally believe in them.
- Congruence
- Stay curious
- We ask “why” five times before we’re satisfied with the answer. We don’t stick to the status quo; we challenge our assumptions and remain humble.
- Heed the evidence
- Above all, we’re results-oriented. When we find data that calls our original plan into question, we modify or pivot.
- Commitment
- Act with urgency
- We work as swiftly as possible. The mental health crisis is relentless, and so are we.
- Don’t give up
- Our clients don’t give up and neither do we. Persistence is our superpower.
Please do not call our public clinical admissions line in regard to this or any other job posting.
Please be cautious of potential recruitment fraud. If you are interested in exploring opportunities at Charlie Health, please go directly to our Careers Page: https://www.charliehealth.com/careers/current-openings. Charlie Health will never ask you to pay a fee or download software as part of the interview process with our company. In addition, Charlie Health will not ask for your personal banking information until you have signed an offer of employment and completed onboarding paperwork that is provided by our People Operations team. All communications with Charlie Health Talent and People Operations professionals will only be sent from @charliehealth.com email addresses. Legitimate emails will never originate from gmail.com, yahoo.com, or other commercial email services.
Recruiting agencies, please do not submit unsolicited referrals for this or any open role. We have a roster of agencies with whom we partner, and we will not pay any fee associated with unsolicited referrals.
At Charlie Health, we value being an Equal Opportunity Employer. We strive to cultivate an environment where individuals can be their authentic selves. Being an Equal Opportunity Employer means every member of our team feels as though they are supported and belong. We value diverse perspectives to help us provide essential mental health and substance use disorder treatments to all young people.
Charlie Health applicants are assessed solely on their qualifications for the role, without regard to disability or need for accommodation.
