Faculty Recognition Specialist @ Iowa State University

Administrative & Executive Assistance (2)
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Position Title:

Faculty Recognition Specialist

Job Group:

Professional & Scientific

Required Minimum Qualifications:

Bachelor’s degree and 5 years of related experience

Preferred Qualifications:

Master’s degree

Experience working directly with faculty and/or administrators

Previous experience working in a higher education environment

Previous experience working with nomination processes for honors or awards

Project management experience

Job Description:

Iowa State University, one of the nation’s leading public research universities, is accepting applications for the position of Faculty Recognition Specialist. This position will coordinate support for faculty in developing application materials and other strategic promotional efforts. This role manages the internal awards submission processes, ensuring nominations are collected and distributed appropriately. In this effort, they collaborate with emeriti faculty to assist with preparation of awards nominations for current faculty.

Reporting to the Office of the Senior Vice President and Provost, the Faculty Recognition Specialist is focused on increasing the number of prestigious external awards Iowa State University faculty receive. This requires a thorough understanding of our faculty and an effective use of data to identify candidates for these awards. The successful candidate will be an experienced professional with excellent writing skills. They will possess the necessary strategic and analytical skills to build relationships with both internal and external stakeholders. The person in the role needs to possess excellent communication skills to provide timely and relevant information and analysis to administrators and other stakeholders.

Example of Duties

• Track and organize preparation and submission of multiple nominations with competing deadlines

• Partner with administrators, departments, and faculty to develop and submit nominations for national and international honors/awards

• Monitor and communicate internal and external award nomination processes, including timelines and application requirements

• Prepare reports on awards data and outcomes for university leaders. Formal reports include summative and formative data, e.g., number of nominations, faculty and departments served, etc.

• Support communication strategy related to internal and external faculty awards and honors. (i.e. FAQs, best practices, award brochures, award calls for newsletters)

• Lead the coordination of faculty recognition events in partnership with the President’s Office, the Vice President for Research, and other stakeholders

• Provide training sessions via in-person and virtual workshops, targeted seminars, and ad hoc requests to aid faculty and staff comprehension of the award nomination process

• Monitor data regarding number of ISU faculty receiving prestigious national and international awards and memberships in honorary societies

• Assist with promotion of ISU faculty research and recognition in collaboration with Strategic Communications and external partners

Level Guidelines
• Senior-level position possessing high-level professional and/or technical skills working independently under minimal supervision to support ISU’s mission and department or work unit goals
• Applies senior-level professional knowledge and expertise to work requiring greater latitude
• Solves moderately complex problems and regularly exercises judgment to determine appropriate action
• Regularly exercises judgment to resolve problems and determine appropriate action on a broad set of issue and problems. May provide recommendations regarding problems/issues outside the bounds of defined procedures and practices
• Responds to complicated inquiries, provides training, and provides direction to lower-level staff
• May provide supervision for one to two other staff (i.e., leads a small work team)
• May lead projects for which well-defined practices and procedures may not exist
• Provides guidance to students

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

PS809

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:

1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter

Applications will be accepted until the position is filled. Please Note: To receive full consideration, applications should be received by October 12, 2025.

If you have questions regarding this application process, please email [email protected] or call 515-294-4800 or Toll Free: 1-877-477-7485.

Why Choose ISU?

Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program