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Manager – Payroll and Stock Plan Administration
Posted on 9/1/2022
INACTIVE
Locations
San Francisco, CA, USA • Los Angeles, CA, USA • Dorchester, Boston, MA...
Experience Level
Entry
Junior
Mid
Senior
Expert
Requirements
  • BS/BA degree in Human Resources, Accounting, Finance, or related discipline, preferred
  • 4+ years of experience in equity administration and payroll management
  • Experience with company stock ownership and the full cycle of equity transactions
  • Advanced knowledge of and experience working with payroll stock plan administration platforms. ADP and UBS platforms are a plus
  • Working knowledge of U.S. federal and state taxation relating to payroll and equity compensation and general knowledge of global taxation
  • Proficient in Excel for data analysis and modeling with strong attention to detail and accuracy
  • Self-motivated, reliable, flexible, deadline-oriented, have keen attention to detail and can complete multiple tasks in a timely fashion, independently with minimal supervision
  • Excellent interpersonal skills with high initiative, flexibility, and a team approach to work
  • Acute attention to detail and well-developed organization and time management skills
  • Strong work ethic, including the ability to work independently, as a team player, and to complete projects timely and accurately
  • An effective communicator using any medium with a variety of levels of internal employees, business partners, external vendors, etc
  • Compliance and process-oriented individual who is also flexible and can excel in a fast-paced and rapidly evolving environment
  • Hands-on and granular, willing to process transactions manually
  • Able to maintain confidentiality
Responsibilities
  • Payroll
  • Primary point person responsible for processing all payroll account transactions (e.g., salaries, benefits, garnishments, deductions, taxes, third-party payments, restricted stock unit vesting, stock option exercises, etc.)
  • Oversee processing of payroll changes (e.g., new hires, terminations, raises, etc.) and system upgrades
  • Coordinate timekeeping and payroll systems
  • Supervise and coach payroll team including internal and external resources
  • Stock Plan Administration
  • Primary point person responsible for all administrative aspects of EVgo Equity programs
  • Oversee and assist with the preparation and processing of equity awards, vesting, and release of restricted stock units partnering with HR, Payroll, Legal and Tax
  • Oversee and assist the processing of stock option exercises, ensuring timely and accurate tax withholding and reporting to payroll, through settlement of trades
  • Input all equity activity in equity platform and ensure that equity activity is complete and accurate including demographic information
  • Reconcile and support grant, exercise and releases, termination, and cancelation activity to ensure plan compliance and accurate financial reporting related to equity compensation matters
  • Reconcile transactions, termination dates, tax withholding, and reporting, and other items as required and assist the Finance team with timely remittance
  • Ensure equity reporting and compliance with tax and regulatory requirements on the Stock Plan Administration platform is timely and correct
  • Maintain database integrity in stock administration systems. Ensure employee data accuracy in third party systems
  • Manage custom reports within stock plan administration tool and Excel and perform reconciliations to review accuracy of equity and transaction data
  • Work closely with the company's transfer agent, outside broker service provider, and internal Legal, Payroll, HR, Financial Reporting, Tax and other teams, as necessary
  • Support business objectives by preparing stock-plan related reports, insights, and analysis for Executives, Board Members, Finance, HR, Legal, and Payroll as needed. Prepare materials for the board to facilitate approval of new equity grants
  • Lead the evaluation and selection of equity plan administration systems, as needed
  • General Accounting and Compliance
  • Prepare and/or review payroll and equity-related journal entries to ensure that expenses are recorded in the Company's financial statements
  • Perform monthly, quarterly, and yearly reconciliations for payroll and stock-based compensation accounts to ensure records are accurate between stock administration, general ledger, payroll, human resources systems, etc
  • Ownership of the documentation and improvement of payroll and equity-related procedures, policies, and controls. Develop process improvements including automation projects for the payroll and equity administration processes
  • Work with internal and external auditors to ensure and demonstrate internal controls are in place and executed
  • Manage payroll tax audits
  • Employee Liaison
  • Primary liaison for addressing employee inquiries and assisting employees with resolving payroll and equity-related issues. Manage and ensure timely response to all payroll and stock administration for all employee queries
  • Develop employee educational materials and resources. Coordinate and provide employee education sessions regarding EVgo's stock programs
EVgo
Company Overview
EVgo is America's Largest Public Electric Vehicle (EV) Fast Charging Network.