Job Description

YOU MUST BE PERMANENT IN THE ADMINSTRATIVE STAFF ANALYST CIVIL SERVICE TITLE

The DSS Bureau of Accounts Payable is responsible for the timely and appropriate authorization and issuance of payments to contractors, employees and other HRA and DHS programs and other outside entities and such other parties to which HRA and DHS makes payments. Included within this responsibility are the authorization of payments pursuant to the terms of capital and expense contracts, inter-City agreements and per diem payment arrangements; maintenance of HRA & DHS sub-imprest (Miscellaneous) funds; maintenance of HRA’s and DHS’s employee expense accounts and issuance of those payments; Vendor payments; Human Service payments and maintenance of liaisons between HRA, DHS, the banks in which its funds are deposited and the Department of Finance.

The Office of Fiscal Operations is recruiting for one (1) Administrative Staff Analyst NM-3 to function as the Executive Director for Bureau of Accounts Payable, who will:

Oversee and direct 4 units: Sub-imprest/Capital Payments/Employee Expense; Vendor Payments; Human Services Payments; and Quality Assurance & Data Analysis Unit.

Manage the development, revision and maintenance of all accounting systems utilized by the Bureau to record, classify and control the disbursement of funds to contract agencies replenish sub-imprest funds; and reimburse HRA and DHS employees.

Initiate and implement policy decisions within the Bureau of Accounts Payable. Control, Monitor and direct staff to fund Agency Bank accounts with an approximately $1.25 billion annual cash flow.

Administer and control City agreements with City agencies and purchase orders and HRA/DHS programmatic contracts. Disburse monthly advances to contract agencies in excess of $7 billion annually for rendering services to clients.

Partner with the NYC Office of the Comptroller, the Department of Finance, HRA and DHS program areas, and Banking institutions in all fiscal matters to DSS HRA bank accounts.

Implement year-end closing procedures as directed by the NYC Comptroller Office for the entire Agency to ensure proper recording liquidation of the Agency’s programmatic liabilities.

Prescribe the accounting, claiming, recording and reporting requirements for automation of transactions with payments to providers and vendors.


Work Location: 4 World Trade Center, New York, NY

Hours/Schedule: 9AM to 5PM

Qualifications

1. A master’s degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.