Administrative Assistant

Description

Are you highly organized, proactive, and looking to be a key part of a growing team? We’re hiring a Full-Time Administrative Assistant for our Raleigh office. This in-office position supports daily operations, assists Project Engineers, and helps maintain a positive, efficient work environment. 

What You’ll Do: 

In this dynamic role, you'll be responsible for a variety of administrative, operational, and support tasks that help keep our team productive and our office running smoothly.

Key Responsibilities: 

• Provide comprehensive administrative support to local staff and Project Engineers 
• Maintain document retention systems and organize physical/digital records 
• Proactively identify areas where help is needed and offer solutions 
• Manage calendars, meetings, and office schedules 
• Organize meetings, track attendance, record meeting minutes and distribute to meeting attendees
• Coordinate between multiple departments on budget and schedule related items
• Prepare bid documents, proposals, contracts, internal reports, memos, and documentation 
• Create, manage, and enter time codes, hours, and budgets
• Entering of financial specifics into project accounting database
• Assist with employee relations tasks/events as directed, supporting team morale and communication 
• Assist with employee travel schedules and reservations
• Help foster a positive and inclusive office environment 
• Take initiative to solve problems, think outside the box, and improve workflows 

What We’re Looking For: 

• 2+ years of administrative experience in a technical environment
• Completion of a 4-year degree from an accredited college is preferred
• Cheerful, dependable, professional disposition and strong interpersonal skills 
• Willingness to learn and take on new challenges with a positive attitude 
• Excellent organization and attention to detail 
• Strong written and verbal communication skills
• Attention to grammar and clarity in technical documents
• Ability to think critically, solve problems, and adapt to changing needs 
• Proactive mindset – seeks out work rather than waiting for direction 
• Comfortable working independently and as part of a team 
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) 
• Familiarity with document retention and office management practices 
• Experience supporting professional teams (engineering or technical background a plus) 
• Valid driver’s license and reliable transportation