About This Role

iRhythm is currently seeking an experienced Office Manager to help ensure Orange County office runs smoothly. As a leader, you will be a strong and reliable support to company operations, maintaining and creating procedures, communication, and safety. Not only will your contributions help achieve organizational efficiency, but you will also nurture a pleasant work environment for our team. Our work environment is fast-paced, with a collaborative atmosphere. Most of all, we are passionate about delivering innovations that improve the quality of health care and the patient experience. We are looking for like-minded individuals to join our team today!

Specific job responsibilities include:

• Ensure that our office environment is comfortable, effective, and productive as possible, meeting the needs of our internal customers and employees.
• Implement established policies and procedures, measure outcomes against standards, and improve operational flow.
• Coordinate internal and external resources and cultivate relationships with vendors.
• Create office efficiency by maintaining the appearance of common areas, organizing procedures, handling correspondence, managing filing systems, fulfilling office supply needs, troubleshooting office equipment, and coordinating snack program and food delivery as needed.
• Oversee the day-to-day activities of the office as the main point of contact, keeping management informed of performance with routine and requested reporting.
• Coordinate and process employee ticket requests.
• Provide administrative support as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing systems, mailing, and shipping packages, and updating contact database.
•  Manage office budget, so expenses are consistent with department annual budget.
• Process department expense report for the office location.
• Manage all aspects of the office’s space/infrastructure planning. This includes moves, adds and changes to workstations, along with providing answers, resources and solutions as requested.
• Work flexibly, supporting and participating in any other tasks as directed by the Workplace Management Team.
• Executive Support:
• Collaborate with the EA that supports Office of the President & CEO
• Manage calendars, including updating meetings, travel and other items.
• Make travel arrangements.
• Plan, schedule and assist in preparation for meetings, events, etc.
• Provide other related administrative support as needed including preparation of PowerPoint presentations and Excel spreadsheets.

About you:

• High school diploma or equivalent; college degree preferred.
• 5+ years of office management experience.
• Fluency in Facility Operations; MUST HAVE experience with decommissioning old locations and commissioning new locations.
• Excellent organizational, written, verbal, communication, and customer service skills.
•  Strong time-management and people skills, flexibility, and multitasking ability.
• Advanced computer skills and experience with online platforms.
• Proficient with Microsoft Office programs (primarily Word, Excel, Outlook), with aptitude to learn new software and systems.
• Experience developing internal processes.
• Ability to handle a fast-paced growth environment.

What’s In It For You

This is a regular full-time position with competitive compensation package, excellent benefits including medical, dental, and vision insurances (all of which start on your first day), health savings account employer contributions (when enrolled in high deductible medical plan), cafeteria plan pre-taxed benefits (FSA, dependent care FSA, commute reimbursement accounts), travel reimbursement for medical care, noncontributory basic life insurance & short/ long term disability. Additionally, we offer:

• emotional health support for you and your loved ones
• legal / financial / identity theft/ pet and child referral assistance
• paid parental leave, paid holidays, travel assistance for personal trips and PTO!

iRhythm also provides additional benefits including 401(k) (with company match), an Employee Stock Purchase Plan, pet insurance discount, unlimited amount of Linked In Learning classes and so much more! 

FLSA Status: Exempt

#LI-LM2