Executive Assistant

Job Description:

Ryan Companies US, Inc. has an immediate career opportunity for an Executive Assistant to join our Southwest Development team!

Do you enjoy working in a fast, fun, inclusive and collaborative workspace? Do you want the next chapter of your career to be with an industry leader in commercial real estate who brings a fully integrated and creative design-build approach? If this describes you, we encourage you to apply today.

 Some things you can expect to do:

• Executive Assistance to the Market Leader and providing additional administrative support to the Development Team.
• Proactively manage calendars, emails, calls, and other correspondence for the Market Leader and team, including scheduling meetings, creating materials and compiling monthly reports, etc.
• Anticipate challenges and conflicting priorities and help the team navigate through these challenges in a proactive fashion.
• Manage and plan domestic travel, meetings and events for the team.
• Carry out assignments under pressure with short deadlines and frequent interruptions.
• Support recurring meetings with preparing and updating documents that require multiple team members input, summarizing meeting minutes and action items, etc.
• Support Market leadership with assignment timelines and follow through.
• Maintain and create close working relationships with senior executives, organizational peers, and staff members, both internally and externally.

 Job Requirements:

• At least 5 years of experience in a rapidly changing work environment and providing high-level administrative support.
• Familiar with cross-functional team support and management.
• Strong attention to detail and accuracy, along with exceptional organizational skills.
• Proficient with entire Microsoft Office Suite and can quickly become fluent with new technologies.
• Demonstrated track record of handling confidential information appropriately.
• Excel at developing and maintaining excellent working relationships with others.
• Resolve issues effectively and demonstrate sound judgement in decision-making.
• Ability to work in office 5 days/week.

You will really stand out if you:

• Have experience working in commercial real estate, development, architecture, engineering or construction industries.
• Have experience working with CRM software.

Eligibility:

• Positions require verification of employment eligibility to work in the U.S.

Benefits:

• Competitive Salary

• Medical, Dental and Vision Benefits

• Retirement and Savings Benefits

• Flexible Spending Accounts

• Life Insurance

• Educational Assistance

• Paid Time Off (PTO)

• Parenting Benefits

• Long-term Disability

• Ryan Foundation – charitable matching funds

• Paid Time for Volunteer Events

Ryan Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Non-Solicitation Notice to Recruitment Agencies:

Ryan Companies kindly requests that recruitment agencies and third-party recruiters do not submit unsolicited resumes or candidate information to any Ryan Companies employee or office. Ryan Companies will not be responsible for any fees or expenses associated with unsolicited submissions. If recruitment services are required, we will reach out directly to agencies on our approved vendor list. We appreciate your understanding and cooperation.